Event Manager Job Description Template

Use this Event Manager job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Event Manager Job Description Template

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Job Brief

We are looking for a competent Event manager to oversee and organize events that will make an impact to a target audience. You’ll ensure events are successful and cost-effective, paying attention to budget and time constraints.

An event manager is, above all, a project manager who understands marketing and promotion techniques. We want to see enthusiastic candidates with fresh ideas and the organizational skills required to not leave anything about an event to chance.

Responsibilities

  • Plan event from start to finish according to requirements, target audience and objectives
  • Come up with suggestions to enhance the event’s success
  • Prepare budgets and ensure adherence
  • Source and negotiate with vendors and suppliers
  • Be in charge of hiring personnel (DJs, waiters etc.)
  • Coordinate all operations
  • Lead promotional activities for the event
  • Supervise all staff (event coordinators, caterers etc.)
  • Approve all aspects before the day of the event
  • Ensure event is completed smoothly and step up to resolve any problems that might occur
  • Analyze the event’s success and prepare reports

Requirements

  • Proven experience as event manager
  • Skilled in project management
  • Knowledge of KPIs and marketing techniques for event management
  • Computer savvy; proficient in MS Office
  • Outstanding communication and negotiation ability
  • Excellent organizational skills
  • A knack for problem-solving
  • Customer-service orientation
  • A team player with leadership skills
  • BSc/BA in PR, marketing, hospitality management or related field is preferred

What does Event Manager do?

On a day-to-day basis, an Event Manager is responsible for planning, organizing, and executing various events and projects. Their tasks may include:

  1. Event Planning: Researching and selecting venues, creating event timelines and budgets, coordinating logistics, and developing event concepts.

  2. Vendor Management: Identifying and managing partnerships with vendors, negotiating contracts, and overseeing the work of suppliers like caterers, decorators, audiovisual technicians, and security personnel.

  3. Budgeting and Financial Management: Developing event budgets, tracking expenses, and reconciling invoices.

  4. Event Promotion and Marketing: Creating event marketing strategies, designing promotional materials, and managing social media campaigns.

  5. Coordination and Execution: Overseeing event setup and teardown, managing event staff and volunteers, coordinating event flow, and ensuring all elements of the event are running smoothly.

  6. Client Communication: Regularly liaising with clients to understand their event requirements, providing progress updates, and addressing any concerns or issues that arise.

  7. Problem Solving: Resolving any challenges or unexpected issues that occur during the planning or execution of an event.

  8. Post-Event Analysis: Conducting evaluations and collecting feedback from attendees, vendors, and clients to gauge the success of the event and identify areas for improvement.

  9. Professional Development: Staying updated on industry trends, attending conferences and networking events, and continuously expanding knowledge and skills in event management.

Event Manager Job Description Examples

Event Manager• KeyBank Center

Core Responsibilities• Prepare detailed outlines and instructions for events as required, based on lessee needs, and distribute information to the appropriate building personnel and event staff.• Recommend staffing levels based on lessee needs for all event staff including security, ushers, medical staff, stagehands, etc...• Coordinate, schedule and direct contract and event support personne...

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Junior Event Manager• Dynamic Branding

Junior Event Manager Entry Level with Paid Training

Santa Ana, 92703...

Dynamic is new to the Santa Ana region, and we are expanding our events team now. We need new managers to take over our marketing & sales teams ASAP! We're looking to onboard 5-7 new people to initially represent our primary client at various pop-up events throughout the region with a view to completing our training pro...

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Event Services Manager• Elior North America

The Role at a glance:

We are looking to add an experienced, motivated event manager to our Constellation team in the Bronx, NY As an event manager, you will have the opportunity to Plans, directs, and coordinates catered events. Assists in the selection of menu items, schedules catering staff, arranges for facilities or equipment, and communicates customer/client needs to the appropriate... pe...

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Marketing Events Manager• SHI International

Job Summary

Stratascale is looking for a passionate and confident experiential Marketing Events Manager. This individual will be responsible for all aspects of our external/customer events and some internal/employee events, from strategy to execution. This includesdefining the experience and content requirements, coordinating internal and external speaker talent, and managing key elements such...

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