Job Descriptions »
Administrative Job Descriptions »

Administrative officer Job Description

Use this Administrative officer job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Administrative officer

Administrative officer responsibilities

  • Managing office supplies stock and placing orders
  • Preparing regular financial and administrative reports
  • Administration of company databases

Administrative officer Job Description Template


Job Brief

We are looking for an Administrative Officer to join our team and support our daily office procedures.

A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.

Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.


  • Manage office supplies stock and place orders
  • Prepare regular reports on expenses and office budgets
  • Maintain and update company databases
  • Organize a filing system for important and confidential company documents
  • Answer queries by employees and clients
  • Update office policies as needed
  • Maintain a company calendar and schedule appointments
  • Book meeting rooms as required
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Arrange travel and accommodations
  • Schedule in-house and external events


  • Proven work experience as an Administrative Officer, Administrator or similar role
  • Solid knowledge of office procedures
  • Experience with office management software like MS Office (MS Excel and MS Word, specifically)
  • Strong organization skills with a problem-solving attitude
  • Excellent written and verbal communication skills
  • Attention to detail
  • High school diploma; additional qualifications in Office Administration are a plus

Jobs similar to Administrative officer

Administrative officer Job Description Examples

Administrative Officer • East West Bank


Since 1973, East West Bank has served as a pathway to success. With over 120 locations across the U.S. and Greater China, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create new opportunities, and our.....

Read more
ADMINISTRATIVE OFFICER • Naval Sea Systems Command

Summary You will serve as an Administrative Officer in the TEAM Ships Front Office, Program Executive Office (PEO) Ships, Naval Sea Systems Command (NAVSEA), Department of Navy (DON) for PROGRAM EXECUTIVE OFFICE SHIPS in Washington, DC. Responsibilities You will design, deploy, execute and manage all Team Ships workforce development plans and strategies. You will develop, publish, implement and...

Read more
Federal - Administrative Officer • Environmental Protection Agency

Federal Administrative Officer Job in SEATTLE, WA | No Government Logins | No Fees | Free Email Alerts

Read more
Administrative Officer • Centers for Disease Control and Prevention


1/5/2023 8:04:22 AM...


Atlanta, Georgia

33.7483• 84.3911


Atlanta, Georgia


Department of Health And Human Services

AgencCenters for Disease Control and Prevention

SubAgencNational Center for HIV, Viral Hepatitis, STD, and TB Prevention


As an Administrative Officer, you will: Oversee the formulation of the operating budget wh...

Read more

More Administrative Job Descriptions