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We are looking for an Administrative Officer to join our team and support our daily office procedures.
A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.
Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.
A day in the life of an administrative officer can vary depending on the organization and its specific needs. However, some common tasks that an administrative officer may perform on a daily basis include:
Managing correspondence: This involves receiving and responding to emails, letters, and phone calls, and redirecting them to the appropriate individuals or departments.
Scheduling meetings and appointments: An administrative officer often handles the calendar management for executives or team members, coordinating and organizing meetings, conference calls, and appointments.
Organizing and maintaining records: This includes filing documents, maintaining databases, and ensuring the accuracy and confidentiality of records.
Coordinating travel arrangements: Administrating officers often handle booking flights, accommodations, and transportation for employees who are traveling for business purposes.
Assisting in budgeting and financial tasks: This may involve monitoring expenses, preparing financial reports, and processing invoices and payments.
Providing administrative support: This can include drafting and editing documents, preparing presentations, and conducting research.
Liaising with other departments and external stakeholders: Administrative officers often act as a point of contact, ensuring effective communication and coordination between different teams and external partners.
Overseeing office operations: This includes managing office supplies, equipment, and facilities, as well as handling any maintenance or repair needs.
Assisting with HR-related tasks: Depending on the organization, an administrative officer may support functions such as recruitment, onboarding, and personnel record keeping.
Handling ad hoc tasks and projects: As situations arise, an administrative officer may be required to address unexpected requests, solve problems, and contribute to various ongoing projects.
It's important to note that the specific responsibilities of an administrative officer can vary widely based on the organization's size, industry, and structure.
Introduction
Since 1973, East West Bank has served as a pathway to success. With over 120 locations across the U.S. and Greater China, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create new opportunities, and our.....
THE POSITION
The employee is responsible for the coordination of special state and federally funded grant initiatives within the Bureau of Budget and Fiscal Management. This employee will work closely with the Director of the Bureau of Budget and Fiscal Management on developing new and revised administrative methods and procedures using continuous process improvement to improve the workflow of...
DatePosted
1/5/2023 8:04:22 AM...
FirstLocation
Atlanta, Georgia
33.7483• 84.3911
Location
Atlanta, Georgia
Department
Department of Health And Human Services
AgencCenters for Disease Control and Prevention
SubAgencNational Center for HIV, Viral Hepatitis, STD, and TB Prevention
MajorDuties
As an Administrative Officer, you will: Oversee the formulation of the operating budget wh...
Federal Administrative Officer Job in SEATTLE, WA
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