Contract Administrator Job Description Template

Use this Contract Administrator job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Contract Administrator Job Description Template

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Job Brief

We are looking for a responsible Contract Administrator to join our team. Your main duties will be to prepare, negotiate and review various company contracts, including purchases, sales and business partnerships.

A successful Contract Administrator will demonstrate a strong attention to detail along with the ability to discover potential risks for our company. You should also analyze contracts with an eye toward reducing costs and increasing profits, while ensuring compliance with the law. Our ideal candidate has previous experience managing contracts and is familiar with legal requirements and terms of use.

Ultimately, you should ensure all our contracts conform to legislative requirements and meet our company goals.

Responsibilities

  • Prepare sales and purchase contracts
  • Negotiate contract terms with internal and external business partners
  • Review and update existing contracts
  • Explain terms and conditions to managers and interested parties
  • Ensure that employees understand and comply with company contracts
  • Analyze potential risks involved with specific contract terms
  • Stay up-to date with legislative changes and coordinate with the legal department as needed
  • Ensure all deadlines and conditions described on contracts are met (e.g. payments and shippings)
  • Maintain organized system of physical and digital records
  • Create language standards for existing and new contracts

Requirements

  • Proven work experience as a Contract Administrator, Contract Manager or relevant role
  • Knowledge of legal requirements involved with contracts
  • Familiarity with accounting procedures
  • Excellent writing skills
  • Keen attention to detail, with an ability to spot errors
  • Strong analytical and organizational skills
  • Ability to work with varying seniority levels, including staff, managers and external partners
  • BSc degree in Business Administration; additional qualifications in law are a plus

What does Contract Administrator do?

A Contract Administrator is responsible for managing and overseeing all activities related to contracts within an organization. The day-to-day responsibilities of a Contract Administrator typically include:

  1. Contract Preparation: Drafting, reviewing, and negotiating contracts with clients, vendors, and partners. This involves understanding the terms and conditions, ensuring legal compliance, and addressing any concerns or issues.

  2. Contract Management: Monitoring existing contracts to ensure adherence to terms and conditions, tracking deadlines, and reviewing performance to identify any potential risks or opportunities.

  3. Contract Renewals: Assisting in contract renewal negotiations, extensions, or terminations. This may involve coordinating with relevant stakeholders, conducting cost-benefit analysis, and ensuring compliance with legal requirements.

  4. Documentation and Recordkeeping: Maintaining accurate and comprehensive contract documentation, including contract versions, amendments, and related correspondence. This is essential for audit purposes and future reference.

  5. Communication and Collaboration: Facilitating effective communication between various departments and stakeholders involved in contract administration. This may include regular meetings, status updates, and providing guidance on contractual obligations.

  6. Issue Resolution: Resolving any disputes or issues that arise during the contract lifecycle, such as breaches of contract, scope changes, or payment disputes. This requires effective problem-solving skills and negotiation abilities.

  7. Compliance and Risk Management: Ensuring compliance with legal and regulatory requirements, as well as mitigating potential risks associated with contracts. This may involve reviewing contract terms, assessing potential risks, and providing recommendations for risk mitigation.

  8. Relationship Management: Building and maintaining positive and professional relationships with clients, vendors, and partners. This includes understanding their needs, addressing concerns, and fostering collaboration to ensure successful contract execution.

  9. Contract Performance Evaluation: Evaluating the performance of contracts and vendors to determine if they meet agreed-upon standards and deliverables. This may involve gathering feedback from stakeholders and conducting regular performance reviews.

  10. Continuous Improvement: Identifying opportunities for process improvement and implementing best practices in contract management. This includes staying updated with industry trends and regulatory changes.

Overall, a Contract Administrator plays a crucial role in facilitating effective contract management, ensuring compliance, and optimizing contractual relationships for the organization.

Contract Administrator Job Description Examples

Associate Contract Administrator/Contract Administrator• Northrop Grumman Corp. (JP)

US CITIZENSHIP REQUIRED FOR THIS POSITION: Yes

RELOCATION ASSISTANCE: No relocation assistance available...

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Enjoy a culture where your voice is valued and start contributing to our team of passionate pr...

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Contract Administrator - Remote• Westat

Job Description

Westat is an employee-owned corporation providing research services to agencies of the U.S. Government, as well as businesses, foundations, and state and local governments. Westat's research, technical, and administrative staff of more than 2,000 is located at our headquarters in Rockville, Maryland, near Washington, DC...

Westat is committed to building a diverse workforce an...

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Contract Administrator• Aston Carter

• Description:* This position is 100% remote. Job Title: Contract Administrator

How will you make an impact? The Contract Support Team, located in our Hillsboro, OR facility, provides service contract quotation and negotiations support to the field service management team as well as working directly with customers. The contract administrator I must be able to communicate well with... cross-fun...

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Contract Administrator• Collier Legal Search

In House Position within the Construction Industry

Company offers it's employees a competitive salary and comprehensive benefits package which includes health benefits, a 401k option, and paid vacation...

The primary responsibilities for the Contract Administrator position will include:

  • preparing, reviewing, processing, analyzing, and tracking of agreements, revisions and/or contractual co...
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