Contract Administrator Job Description Template

Use this Contract Administrator job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Contract Administrator Job Description Template

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Job Brief

We are looking for a responsible Contract Administrator to join our team. Your main duties will be to prepare, negotiate and review various company contracts, including purchases, sales and business partnerships.

A successful Contract Administrator will demonstrate a strong attention to detail along with the ability to discover potential risks for our company. You should also analyze contracts with an eye toward reducing costs and increasing profits, while ensuring compliance with the law. Our ideal candidate has previous experience managing contracts and is familiar with legal requirements and terms of use.

Ultimately, you should ensure all our contracts conform to legislative requirements and meet our company goals.

Responsibilities

  • Prepare sales and purchase contracts
  • Negotiate contract terms with internal and external business partners
  • Review and update existing contracts
  • Explain terms and conditions to managers and interested parties
  • Ensure that employees understand and comply with company contracts
  • Analyze potential risks involved with specific contract terms
  • Stay up-to date with legislative changes and coordinate with the legal department as needed
  • Ensure all deadlines and conditions described on contracts are met (e.g. payments and shippings)
  • Maintain organized system of physical and digital records
  • Create language standards for existing and new contracts

Requirements

  • Proven work experience as a Contract Administrator, Contract Manager or relevant role
  • Knowledge of legal requirements involved with contracts
  • Familiarity with accounting procedures
  • Excellent writing skills
  • Keen attention to detail, with an ability to spot errors
  • Strong analytical and organizational skills
  • Ability to work with varying seniority levels, including staff, managers and external partners
  • BSc degree in Business Administration; additional qualifications in law are a plus

What does Contract Administrator do?

A Contract Administrator is responsible for managing and overseeing all activities related to contracts within an organization. The day-to-day responsibilities of a Contract Administrator typically include:

  1. Contract Preparation: Drafting, reviewing, and negotiating contracts with clients, vendors, and partners. This involves understanding the terms and conditions, ensuring legal compliance, and addressing any concerns or issues.

  2. Contract Management: Monitoring existing contracts to ensure adherence to terms and conditions, tracking deadlines, and reviewing performance to identify any potential risks or opportunities.

  3. Contract Renewals: Assisting in contract renewal negotiations, extensions, or terminations. This may involve coordinating with relevant stakeholders, conducting cost-benefit analysis, and ensuring compliance with legal requirements.

  4. Documentation and Recordkeeping: Maintaining accurate and comprehensive contract documentation, including contract versions, amendments, and related correspondence. This is essential for audit purposes and future reference.

  5. Communication and Collaboration: Facilitating effective communication between various departments and stakeholders involved in contract administration. This may include regular meetings, status updates, and providing guidance on contractual obligations.

  6. Issue Resolution: Resolving any disputes or issues that arise during the contract lifecycle, such as breaches of contract, scope changes, or payment disputes. This requires effective problem-solving skills and negotiation abilities.

  7. Compliance and Risk Management: Ensuring compliance with legal and regulatory requirements, as well as mitigating potential risks associated with contracts. This may involve reviewing contract terms, assessing potential risks, and providing recommendations for risk mitigation.

  8. Relationship Management: Building and maintaining positive and professional relationships with clients, vendors, and partners. This includes understanding their needs, addressing concerns, and fostering collaboration to ensure successful contract execution.

  9. Contract Performance Evaluation: Evaluating the performance of contracts and vendors to determine if they meet agreed-upon standards and deliverables. This may involve gathering feedback from stakeholders and conducting regular performance reviews.

  10. Continuous Improvement: Identifying opportunities for process improvement and implementing best practices in contract management. This includes staying updated with industry trends and regulatory changes.

Overall, a Contract Administrator plays a crucial role in facilitating effective contract management, ensuring compliance, and optimizing contractual relationships for the organization.

Contract Administrator Job Description Examples

Contract Administrator• Fortive

The Contract Administrator serves as Tektronix Component Solutions’ point of contact for all matters relating to the entire contract lifecycle from RFP to Contract Closeout. This individual is responsible for ensuring customer purchase orders align with the proposal scope, pricing, terms and conditions and technical requirements. They have the responsibility to interface, negotiate contract pri...

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TxDOT's General Counsel Division is looking for a Contract Administrator I based in Austin. We have a diverse workforce of over 12,000 employees statewide. If you want to build an exciting career, let’s talk!

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Contract Administrator• Magellan Midstream Partners

RESPONSBILITIES• Facilitates, consults and/or oversees the contract lifecycle process for a diverse range of agreements and exercises judgement to complete, including:• Providing customer support and assistance on all phases of the contract lifecycle...• Consistent use and review of contracting provisions during authoring and negotiation stages of contract lifecycle process;• Uses proactive...

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Contract Administrator - Remote• Westat

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Westat is an employee-owned corporation providing research services to agencies of the U.S. Government, as well as businesses, foundations, and state and local governments. Westat's research, technical, and administrative staff of more than 2,000 is located at our headquarters in Rockville, Maryland, near Washington, DC...

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