Secretary Job Description

Use this Secretary job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Secretary responsibilities

  • Answering phone calls and redirect them when necessary
  • Managing the daily/weekly/monthly agenda and arrange new meetings and appointments
  • Preparing and disseminating correspondence, memos and forms

Secretary Job Description Template

Job Brief

As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.

You will assist colleagues and executives by supporting them with planning and distributing information.

You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.


  • Answer phone calls and redirect them when necessary
  • Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
  • Prepare and disseminate correspondence, memos and forms
  • File and update contact information of employees, customers, suppliers and external partners
  • Support and facilitate the completion of regular reports
  • Develop and maintain a filing system
  • Check frequently the levels of office supplies and place appropriate orders
  • Make travel arrangements
  • Document expenses and hand in reports
  • Undertake occasional receptionist duties


  • Proven work experience as a Secretary or Administrative Assistant
  • Familiarity with office organization and optimization techniques
  • High degree of multi-tasking and time management capability
  • Excellent written and verbal communication skills
  • Integrity and professionalism
  • Proficiency in MS Office
  • High school diploma

Secretary Job Description Examples

Department Secretary- Surgery • BayCare Health System

Title: Department Secretary - Surgery Location: FL-St. Petersburg-St. Anthony's Hospital Job Number: 220912 "We dedicate our lives to caring for yours".

Position Description: Department Secretary* The Department Secretary provides general secretarial support to the department. Duties may include: Maintaining records, scheduling and coordinating meetings Inventory and ordering of supplies... Gr...

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Legal Secretary • Mohave County

The Mohave County Attorney's Office is currently recruiting for a Legal Secretary located in Kingman, AZ.

The typical hiring salary is $14.56 - $15.91 DOQ *First review of applications will be August 1, 2022...

This is one classification in a progressive series of Office Administration positions which focuses on a variety of administrative support and clerical functions including front desk/r...

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Secretary II • Terrebonne General Health System

Position Description

Provides secretarial and clerical support to the department and staff in an effort to ensure cost-effective measures of operation and optimal lines of communication. Maintains databases as appropriate for efficient departmental operations...

Qualifications• Two years of clerical experience preferred, experience in healthcare environment desired.• Clear Driving Record.•...

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Medical Records / Unit Secretary (Nursing Home) • Barre Gardens Nursing and Rehab

Barre Gardens Nursing and Rehab -

Barre Gardens Nursing and Rehab is seeking a Medical Records / Unit Secretary to join our team in Barre, VT...

The primary purpose of the Medical Records / Unit Secretary is to manage answering phones, greeting patients and visitors, and scheduling appointments in a professional and timely manner.• New* Now offering Education Assistance:• Get up to $5,250 p...

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