Senior Administrative Assistant Job Description

Use this Senior Administrative Assistant job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Senior Administrative Assistant

Senior Administrative Assistant responsibilities

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Senior Administrative Assistant Job Description Template

Job Brief

We are looking for an experienced Senior administrative assistant to join our team. You will perform a variety of administrative tasks, including managing phones and emails, scheduling appointments and planning meetings.

For this position, you should be able to use your organizational skills to manage your office space and your time, as you will collaborate with clients and colleagues in a fast-paced environment. You should also have excellent verbal and written communication skills.

Ultimately, you should be able to support our senior managers and ensure our day-to-day office operations run smoothly.

Responsibilities

  • Support senior managers and executives with daily clerical tasks
  • Plan meetings and take detailed minutes
  • Answer phone calls, provide information to callers or connect callers to appropriate people
  • Schedule appointments and update calendar
  • Make travel arrangements and reservations for senior managers
  • Compose and type regular correspondence, like invitations and informative material
  • Develop and maintain a filing system
  • Create spreadsheets and presentations
  • Provide statistical and budget reports
  • Greet and provide general support to visitors
  • Develop, implement and improve office policies and procedures

Requirements

  • Proven work experience as a senior administrative assistant, virtual assistant or executive administrative assistant
  • In-depth understanding of office management and daily operations
  • Hands on experience with MS Office
  • Working knowledge of office equipment, like printers and fax machines
  • Excellent verbal and written communication skills
  • Strong organizational and time-management skills
  • High School degree; additional qualification as a personal assistant or secretary will be a plus

Senior Administrative Assistant Job Description Examples

Senior Administrative Assistant • Purdue University

Job SummaryThe Senior Administrative Assistant in the Center for Environmental and Regulatory Information Systems (CERIS) will provide assistance to the center which will include managing calendars, making purchases, working with business office on billing, generating progress reports, preparing agendas, capturing meeting minutes, and reviewing proposals. Additional duties...Compose routine ...

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Senior Administrative Assistant • Intelliswift Software, Inc.

Job Title : Administrative Assistant II

Location : , CA, United States...

Description :

Duties:

Service responsibilities will include organizing travel end to end for Directors and Sr. Real Estate Managers, scheduling/calendar management, meeting preparation/support, and administration of expense reports and tracking payments to vendors in accordance with approved budgets. Responsibilities:...

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Senior Administrative Assistant (100% Remote) • The Mom Project

Our Customer is an employment-oriented online service that operates via websites and mobile apps.

They are the world's largest professional network with nearly 800 million members in more than 200 countries and territories worldwide. Their vision is to create economic opportunities for every member of the global workforce and aim to connect the world’s professionals to make them more productiv...

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Senior Administrative Assistant and Office Coordinator Contractor • Social Finance

We are searching for a high-performing Senior Administrative Assistant & Office Coordinator Contractor to join our team in Boston, Massachusetts for a period of ~ 3 months starting in Mid-August 2022. In this role, you will provide direct support to two members of our leadership team and, under the guidance of the Director, Administration and Offices, act as the primary receptionist and office....

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