Administrator Job Description

Use this Administrator job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Administrator

Administrator duties and responsibilities

  • Booking meetings and scheduling events
  • Ordering office stationery and supplies
  • Maintaining internal databases

Administrator Job Description Template

Copy

Job Brief

We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities.

The Administrator should be highly organized and able to multitask with ease. The Administrator’s main tasks include managing office equipment, booking meetings and events, arranging travel and distributing mail. Our ideal candidate has experience as an Office Administrator, Secretary or relevant administrative role. You should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations.

Ultimately, a successful Administrator should be able to ensure our office procedures run smoothly.

Responsibilities

  • Book meetings and schedule events
  • Order office stationery and supplies
  • Maintain internal databases
  • Submit expense reports
  • Keep employee records (physical and digital)
  • Maintain a filing system for data on customers and external partners
  • Distribute incoming and outgoing mail
  • Prepare regular reports and presentations
  • Organize, store and print company documents as needed
  • Answer and redirect phone calls
  • Make travel arrangements
  • Handle queries from managers and employees
  • Update office policies and ensure compliance with them

Requirements

  • Proven experience as an Administrator, Administrative Assistant or relevant role
  • Familiarity with office equipment, including printers and fax machines
  • Knowledge of office policies and procedures
  • Experience with office management tools (MS Office software, in particular)
  • Excellent organizational and time-management skills
  • Strong written and oral communication skills
  • Problem-solving attitude with an eye for detail
  • High school diploma; additional qualifications as an Office Administrator or Secretary are a plus
Last Updated 09 Jan, 2023

Administrator Job Description Examples

Office Administrator• Spherion

Spherion Jacksonville is looking for an Office Administrator for their client near San Pablo and JTB. This person greets clients and subcontractors,.

Responsibilities...• Manage the reception area to ensure effective and professional internal and external telephone, in-person, and mail communications.• Receive and distribute mail and deliveries.• Manage catering requests, space reservations...

Read more
Onsite Administrator• Elevate Patient Financial Solutions

Elevate Patient Financial Solutions, formerly MedData, has an excellent career opportunity available as an On-Site Administrator to work in a hospital setting in High Point/Winston Salem, NC

The schedule for this full-time role is 8am-5pm, Monday-Friday...

Position Description:

The primary role of this position is to manage patient accounts by communicating with hospitals, insurance companie...

Read more
Program Administrator, Operations• Johns Hopkins University

The Office of Summer and Intersession Programs (OSIP), a division of the Advanced Academic Programs in the Krieger School of Arts and Sciences, offers rigorous credit and non-credit courses and programs in the summer and intersession terms. Each year, OSIP enrolls over 1,500 JHU undergraduates, visiting undergraduates, and pre-college students.

We are seeking Program Administrator, Operations....

Read more
Program Administrator• Keck School of Medicine

The Cancer Center is in search of a dependable, flexible, detailed-oriented and experienced individual needed to serve as a patient navigator for the Lippin project under the leadership of Dr. Lourdes Baezconde-Garbanati and to represent the office of Community Outreach and Engagement. The Program Administrator will be responsible for multiple program navigation efforts including at USC NCCC an...

Read more
Find candidate emails
on Linkedin

Gather verified email addresses & phone numbers directly from LinkedIn, reach out, and see when candidates open your emails.

Get Started Free