Program Coordinator Job Description Template

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Program Coordinator Job Description Template

Job Brief

We are looking for a competent Program Coordinator to undertake a variety of administrative and program management tasks. You will help in planning and organizing programs and activities as well as carry out important operational duties.

To be an excellent program coordinator, you must be organized and detail-oriented, comfortable working with diverse teams. If you have further skills in program development and human resources support, we’d like to meet you.

The goal will be to facilitate the effective management of programs according to the organization’s standards.

Responsibilities

  • Support planning and coordination of a program and its activities
  • Ensure implementation of policies and practices
  • Maintain budget and track expenditures/transactions
  • Manage communications through media relations, social media etc.
  • Help build positive relations within the team and external parties
  • Schedule and organize meetings/events and maintain agenda
  • Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
  • Prepare paperwork and order material
  • Keep updated records and create reports or proposals
  • Support growth and program development

Requirements

  • Proven experience as program coordinator or relevant position
  • Knowledge of program management and development procedures
  • Knowledge of budgeting, bookkeeping and reporting
  • Tech savvy, proficient in MS Office
  • Ability to work with diversity and multi-disciplinary teams
  • Excellent time-management and organizational skills
  • Outstanding verbal and written communication skills
  • Detail-oriented and efficient
  • BSc/BA in business administration or relevant field

What does Program Coordinator do?

A Program Coordinator's responsibilities vary depending on the organization and industry, but their main role is to plan, implement, and coordinate various programs and projects. On a day-to-day basis, a Program Coordinator may:

  1. Develop program plans: They work closely with stakeholders to identify program objectives, create strategic plans, and establish timelines, budgets, and resource requirements.

  2. Coordinate program activities: They ensure that all project activities are running smoothly and on schedule. This includes assigning tasks and responsibilities, monitoring progress, and resolving any issues that may arise.

  3. Manage program documentation: They maintain program files, documents, and databases, ensuring that all data and information is organized and easily accessible.

  4. Communicate with stakeholders: Program Coordinators regularly communicate with program participants, partners, and other stakeholders to provide updates, gather feedback, and address any concerns.

  5. Facilitate meetings or workshops: They may organize and facilitate meetings, workshops, or training sessions to discuss program progress, share information, and engage participants.

  6. Monitor program outcomes: Program Coordinators track program outcomes and evaluate the effectiveness of program activities. They may collect and analyze data, prepare reports, and make recommendations for improvement.

  7. Collaborate with team members: They work closely with other team members and departments, ensuring effective collaboration and coordination to achieve program goals.

  8. Manage program budgets: Program Coordinators are typically responsible for monitoring program budgets and expenses, ensuring that they are allocated appropriately and that funds are used efficiently.

  9. Stay updated on industry trends: They stay informed about industry trends and best practices, seeking continuous improvement and incorporating new ideas into program planning and implementation.

  10. Handle administrative tasks: Program Coordinators may also be responsible for administrative tasks, such as preparing program materials, managing program calendars, and ensuring compliance with organizational policies and procedures.

Overall, a Program Coordinator plays a vital role in ensuring the successful execution of programs and projects within an organization.

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