Program Coordinator Job Description Template

Use this Program Coordinator job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Program Coordinator Job Description Template


Job Brief

We are looking for a competent Program Coordinator to undertake a variety of administrative and program management tasks. You will help in planning and organizing programs and activities as well as carry out important operational duties.

To be an excellent program coordinator, you must be organized and detail-oriented, comfortable working with diverse teams. If you have further skills in program development and human resources support, we’d like to meet you.

The goal will be to facilitate the effective management of programs according to the organization’s standards.


  • Support planning and coordination of a program and its activities
  • Ensure implementation of policies and practices
  • Maintain budget and track expenditures/transactions
  • Manage communications through media relations, social media etc.
  • Help build positive relations within the team and external parties
  • Schedule and organize meetings/events and maintain agenda
  • Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
  • Prepare paperwork and order material
  • Keep updated records and create reports or proposals
  • Support growth and program development


  • Proven experience as program coordinator or relevant position
  • Knowledge of program management and development procedures
  • Knowledge of budgeting, bookkeeping and reporting
  • Tech savvy, proficient in MS Office
  • Ability to work with diversity and multi-disciplinary teams
  • Excellent time-management and organizational skills
  • Outstanding verbal and written communication skills
  • Detail-oriented and efficient
  • BSc/BA in business administration or relevant field

What does Program Coordinator do?

A Program Coordinator's responsibilities vary depending on the organization and industry, but their main role is to plan, implement, and coordinate various programs and projects. On a day-to-day basis, a Program Coordinator may:

  1. Develop program plans: They work closely with stakeholders to identify program objectives, create strategic plans, and establish timelines, budgets, and resource requirements.

  2. Coordinate program activities: They ensure that all project activities are running smoothly and on schedule. This includes assigning tasks and responsibilities, monitoring progress, and resolving any issues that may arise.

  3. Manage program documentation: They maintain program files, documents, and databases, ensuring that all data and information is organized and easily accessible.

  4. Communicate with stakeholders: Program Coordinators regularly communicate with program participants, partners, and other stakeholders to provide updates, gather feedback, and address any concerns.

  5. Facilitate meetings or workshops: They may organize and facilitate meetings, workshops, or training sessions to discuss program progress, share information, and engage participants.

  6. Monitor program outcomes: Program Coordinators track program outcomes and evaluate the effectiveness of program activities. They may collect and analyze data, prepare reports, and make recommendations for improvement.

  7. Collaborate with team members: They work closely with other team members and departments, ensuring effective collaboration and coordination to achieve program goals.

  8. Manage program budgets: Program Coordinators are typically responsible for monitoring program budgets and expenses, ensuring that they are allocated appropriately and that funds are used efficiently.

  9. Stay updated on industry trends: They stay informed about industry trends and best practices, seeking continuous improvement and incorporating new ideas into program planning and implementation.

  10. Handle administrative tasks: Program Coordinators may also be responsible for administrative tasks, such as preparing program materials, managing program calendars, and ensuring compliance with organizational policies and procedures.

Overall, a Program Coordinator plays a vital role in ensuring the successful execution of programs and projects within an organization.

Program Coordinator Job Description Examples

Program Coordinator• Mount Olivet Rolling Acres

The Program Coordinator (PC) is responsible for the oversight, leadership, and care being provided within one residential setting. The PC is responsible for the daily well-being and safety of the clients he/she works with, training employees, ensuring the client’s care plans are being followed, while also assisting clients with all activities of daily living (ADLs), personal cares and program.....

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Pediatric Program Coordinator• Medical Associates of NWA

Overview:The Programs Coordinator, with the supervision, support and guidance of the supervisor and clinic manager, supports the NWApeds programs by working with patients and staff. The Programs Coordinator will understand and have a commitment to the philosophy, mission, values of the clinic and be able to demonstrate these values with his/her personal commitment to health and professional......

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Community Program Coordinator, Heartland Chapter• Parkinson Foundation Heartland

Parkinson’s Foundation, Inc.

Job Description...

Position: Community Program Coordinator, Heartland Chapter

Reports to: Senior Community Program Manager

Position Status: Contract, 30 hours a week

Location: Telecommute, Lives in Nebraska, Iowa, Kansas, or Missouri


The Parkinson’s Foundation (PF) makes life better for people with Parkinson’s disease by improving care and advanc...

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Program Coordinator• The Global Edge Consultants

Job Title: Apprenticeship Coordinator

Location: Minot, ND...

Type of Role: Contract

Schedule: Mon-Friday, with Monday and Friday remote from home


This position is responsible for coordination and recruitment efforts for the company’s Job Experience Training (JET) Apprenticeship Program, and administrative duties associated to complying with the Department of Labor certif...

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