Payroll Analyst Job Description Template

Use this Payroll Analyst job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Payroll Analyst Job Description Template


Job Brief

We are looking for a Payroll Analyst to oversee the way we compensate employees and ensure all payments are accurate and on time.

Payroll Analyst responsibilities include reviewing payroll data and documents for inefficiencies and errors, checking whether all amounts are accurate based on hours worked and ensuring payments are made on time. To be successful in this role, you should have excellent analytical skills with the ability to spot numerical errors.

Ultimately, you’ll help us maintain an efficient payroll process that complies with all federal and state regulations.


  • Review timesheets and attendance records and correct inaccuracies
  • Prepare and submit all necessary paperwork for tax deductions, benefits and garnishments
  • Analyze compensation-related data including wages and bonuses
  • Oversee payroll transactions (e.g. via e-banking)
  • Conduct regular audits on payroll procedures and records
  • Process benefit costs, like insurance fees and sick leaves
  • Design, document and implement procedures to streamline payroll processes
  • Manage payment calendars for the fiscal year
  • Report to management on payroll issues and changes
  • Answer employees’ questions about salaries and tax
  • Stay up-to-date on state and federal payroll and tax laws


  • Proven experience as a Payroll Analyst, Payroll Coordinator or similar role
  • Deep knowledge of state and federal payroll and tax regulations
  • Hands-on experience with payroll software (like Oracle and Kronos)
  • Familiarity using Excel and spreadsheets
  • Excellent analytical skills
  • The ability to work under tight deadlines
  • BSc in Human Resources Management, Accounting or relevant field

What does Payroll Analyst do?

A Payroll Analyst typically performs a variety of tasks on a day-to-day basis, including:

  1. Processing Payroll: Reviewing and analyzing employee timesheets, verifying pay rates, calculating deductions, and ensuring accurate and timely payroll processing.

  2. Data Management: Collecting and maintaining employee records, including tax forms, benefit information, and salary changes. This involves ensuring data accuracy and updating employee information as needed.

  3. Compliance: Staying updated and ensuring compliance with federal, state, and local payroll regulations, tax laws, and labor laws. This includes calculating and filing payroll taxes, preparing government reports, and responding to any payroll-related audits or inquiries.

  4. Benefits Administration: Assisting with the administration of employee benefits, such as health insurance, retirement plans, and disability programs. This involves tracking employee enrollments, deductions, and reconciling benefits contributions with payroll records.

  5. Reconciliation: Performing regular payroll reconciliations to ensure accuracy and alignment between payroll records and general ledger accounts. This includes investigating and resolving any discrepancies.

  6. Reporting and Analysis: Generating various payroll reports for management, HR, and finance departments. This may involve analyzing payroll data, identifying trends, and providing insights to support decision-making.

  7. Employee Inquiries: Responding to employee inquiries related to pay, deductions, taxes, and benefits. This involves providing guidance, resolving issues, and directing employees to appropriate resources, if necessary.

  8. Continuous Improvement: Identifying opportunities for process improvements or automation to enhance payroll efficiency, accuracy, and compliance. This may involve collaborating with cross-functional teams to implement changes.

Overall, a Payroll Analyst plays a critical role in ensuring accurate and timely payroll processing, maintaining compliance with regulations, and providing support to employees and management regarding payroll-related matters.

Payroll Analyst Job Description Examples

Payroll Analyst• Gerdau


Responsible for the administration and support of U.S. and Canadian payrolls, garnishments, reporting. Provide support to all Gerdau locations through timely and accurate payrolls...

This position will participate in the development, implementation, compliance, administration and communication of all Payroll programs at Gerdau Long Steel North America (GLN) and Gerdau Special ...

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Payroll Analyst• T-Mobile

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T-Mobile is synonymous with innovation–and you could be part of the team that disrupted an entire industry! We reinvented customer service, brought real 5G to the nation, and now we’re shaping the future of technology in wireless and beyond. Our work is as exciting as it is rewarding, so consider the career opportunity below as your invitation to grow with us, make big....

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Payroll Analyst• TeamHealth

Job Snapshot• Employee Type...Full-Time• Location:

Remote• Job Type:

Health Care• Experience:

Not Specified• Date Posted:


Job Description

Job Overview

Are you organized with great attention to detail? Do you have experience in multi-state payroll? Do you want to be involved in the transformation of team processes and aid in the success of a brand new payroll system from t...

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Payroll Analyst• Mattress Firm

The Payroll Analyst performs complex payroll and tax analysis duties as it relates to the preparation, processing, closing and reconciling of Mattress Firm payroll. This individual collaborates with cross-functional partners to ensure payroll and taxes are maintained and processed in a timely and accurate manner.

Essential Responsibilities...• Perform a variety of complex payroll duties and a...

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