Payroll Officer Job Description Template

What is a Payroll Officer?

Payroll officers are responsible for managing employee payment records, processing payroll, ensuring compliance with tax regulations, and handling payroll discrepancies. Attention to detail and accuracy is crucial for this role.

A bachelor's degree in accounting, finance, or a related field is typically required. Experience with payroll software and strong analytical skills are also important.

Payroll Officer Job Description Template

Job Brief

We are looking for a Payroll Officer to join our HR department and administer our employee compensation.

Payroll Officer responsibilities include calculating employees’ compensation, updating our internal payroll databases and ensuring timely payments. To be successful in this role, you should have a flair for numbers and be able to handle sensitive information. If you’re also familiar with labor legislation, we’d like to meet you.

Ultimately, you will help run a smooth and accurate payroll process.

Responsibilities

Collect daily, weekly or monthly timesheets
Calculate bonuses and allowances
Prepare employees’ compensation by the end of each month using payroll software
Schedule bank payments or hand out paychecks directly to employees
Distribute payment statements and gather signed receipts (digital or paper)
Report on payroll expenses
Ensure wages and tax withholdings comply with regulations
Enter new employees’ data (e.g. bank accounts and tax identification numbers) into internal databases
Answer questions about compensation, benefits, taxes and insurance deductions