Payroll Manager Job Description Template

Use this Payroll Manager job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Job Brief

We are looking for a Payroll Manager to lead our payroll functions. You’ll work to ensure our payroll expenses and taxes are paid correctly and on time. A big part of your job will be to supervise our payroll team and liaise with other professionals.

Our ideal candidate is analytical and methodical, with experience in payroll administration and deep knowledge of payroll regulations. We also value integrity, team spirit and strong organizational skills.

Your goal will be to ensure our payroll procedures are compliant, efficient and current.


  • Develop systems to process payroll account transactions (e.g. salaries, benefits, garnishments, deductions, taxes and third party payments)
  • Coordinate timekeeping and payroll systems
  • Oversee processing of payroll changes (e.g. new hires, terminations, raises) and system upgrades
  • Ensure compliance with relevant laws and internal policies
  • Supervise and coach payroll clerks and assistants
  • Liaise with auditors and manage payroll tax audits
  • Collaborate with Human Resources (HR) and accounting teams
  • Maintain accurate records and prepare reports
  • Resolve issues and answer payroll-related questions


  • Proven experience as a payroll manager or similar role
  • Current knowledge of payroll procedures and related laws
  • Excellent understanding of multi-location payroll and taxes
  • Familiarity with payroll software/ HRIS (e.g. SAP, ADP, Kronos) and MS Office (especially Excel)
  • A keen eye for detail
  • An analytical mind and good math skills
  • Outstanding communication skills (written and oral)
  • Organizational and leadership skills
  • BSc/BA in Business Administration, Accounting, Human Resources or related field; professional certification (e.g. CPP, CPM) is a plus

What does Payroll Manager do?

A Payroll Manager is responsible for ensuring that employees are paid accurately and on time. On a day-to-day basis, their tasks may include:

  1. Processing payroll: Collecting and verifying time and attendance data, calculating wages, bonuses, overtime, and deductions, and preparing payroll checks or electronic transfers.

  2. Maintaining employee records: Updating and maintaining employee information such as salary changes, tax withholdings, and retirement plan contributions.

  3. Handling payroll discrepancies: Investigating and resolving any discrepancies or errors in payroll calculations or employee pay.

  4. Complying with regulations: Ensuring that payroll processes comply with federal, state, and local laws, as well as company policies and procedures.

  5. Reporting and analysis: Preparing payroll reports for management, such as cost summaries, labor distribution reports, and tax filings.

  6. Collaborating with other departments: Coordinating with HR, finance, and other departments to ensure accurate and timely payroll processing, as well as handling employee onboarding and offboarding processes.

  7. Keeping up with changes: Staying updated on changes in payroll regulations and tax laws to ensure compliance and make necessary adjustments to payroll processes.

  8. Providing support: Assisting employees with payroll-related inquiries, such as tax withholdings, paycheck deductions, and time-off requests.

  9. Managing payroll systems: Overseeing the payroll software, ensuring it is up to date, maintaining system integrity, and troubleshooting any issues that may arise.

  10. Continuous process improvement: Identifying opportunities for streamlining processes and implementing improvements to enhance efficiency and accuracy in payroll operations.