Recruitment Specialist Job Description Template

Use this Recruitment Specialist job description template to advertise the open roles for free using Modify the requirements according the needs of your organization or the client you are hiring for.
Recruitment Specialist Job Description Template

What is a Recruitment Specialist?

Recruitment specialists are responsible for sourcing candidates, screening resumes, conducting interviews, and coordinating hiring processes. They ensure that the best talent is matched with the right job opportunities.

A bachelor's degree in human resources or a related field is typically required. Strong communication and organizational skills are also essential.

Recruitment Specialist Job Description Template

Job Brief

We are looking for a Recruitment Specialist to undertake all hiring activities, from advertising open roles to interviewing candidates and closing hires.

Recruitment Specialist responsibilities include connecting with potential candidates online and offline, screening applications and supporting hiring managers. If you have experience evaluating candidates for roles of various fields and seniority levels, we’d like to meet you.

Ultimately, you will be responsible for hiring qualified people while maintaining a positive candidate experience.


  • Build and report on quarterly and annual hiring plans
  • Create and publish job ads in various portals
  • Network with potential hires through professional groups on social media and during events
  • Collaborate with hiring managers to set qualification criteria for future employees
  • Screen resumes and job applications
  • Conduct initial phone screens to create shortlists of qualified candidates
  • Interview candidates in-person for a wide range of roles (junior, senior and executive)
  • Track hiring metrics including time-to-hire, time-to-fill and source of hire
  • Design, distribute and measure the results of candidate experience surveys
  • Train and advise hiring managers on interviewing techniques and assessment methods
  • Host and participate in job fairs
  • Follow up with candidates throughout the hiring process
  • Maintain a database of potential candidates for future job openings


  • Proven experience as a Recruitment Specialist, Recruiter or similar role
  • Hands-on experience with the largest job sites like Monster and Indeed
  • Knowledge of sourcing techniques on social media and niche professional websites like LinkedIn, Facebook, Github and Stack Overflow
  • Familiarity with applicant tracking systems
  • Strong interpersonal skills
  • Good written and verbal communications skills
  • Team spirit
  • BSc in Human Resources Management, Organizational Psychology, Business Administration or relevant field

What does Recruitment Specialist do?

A Recruitment Specialist is responsible for attracting, screening, and selecting qualified candidates for job vacancies within an organization. On a day-to-day basis, their tasks typically include:

  1. Job Analysis: Collaborating with hiring managers to understand the requirements of a job vacancy and creating detailed job descriptions.

  2. Sourcing Candidates: Utilizing various channels such as job portals, social media platforms, networking, and referrals to attract potential candidates.

  3. Screening Resumes: Reviewing and evaluating resumes and applications to shortlist candidates who meet the job requirements.

  4. Conducting Interviews: Performing initial phone or video interviews to assess candidates' qualifications, skills, and cultural fit.

  5. Candidate Assessment: Administering assessments, tests, or work samples to measure candidates' abilities and suitability for the position.

  6. Reference Checks: Conducting reference checks with previous employers to verify candidate's qualifications, experience, and work ethic.

  7. Candidate Selection: Collaborating with hiring managers to determine the top candidates for further interviews and making recommendations based on the evaluation process.

  8. Offer Management: Negotiating salary and benefits packages with selected candidates, ensuring they align with the organization's policies and budget.

  9. Onboarding and Orientation: Assisting in the onboarding process for new hires, ensuring a smooth transition into the organization.

  10. Reporting and Documentation: Maintaining accurate and up-to-date records of candidate profiles, interview feedback, and job postings.

In addition to these tasks, Recruitment Specialists may also be involved in employer branding, candidate experience improvement initiatives, and staying up-to-date with recruitment trends and best practices.

Looking for your next
Recruiting CRM or ATS?
Longlist has all the tools you and your team needs to become a better recruiters. From sourcing to closing, we have you covered.