Payroll Coordinator Job Description Template

Use this Payroll Coordinator job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Payroll Coordinator Job Description Template

Job Brief

We are looking for a Payroll Coordinator to process payroll transactions in our company.

Payroll coordinator responsibilities include processing timesheets, updating payroll records and answering employee questions about payments. Ultimately, you’ll ensure employees are compensated correctly and on time.

If you have great attention to detail and outstanding analytical and numerical skills, we’d like to meet you.


  • Process attendance records and other documents (e.g. W-2 and tax forms)
  • Check payroll information for accuracy and ensure all relevant paperwork is in order
  • Coordinate with HR about changes in payroll (e.g. terminations, new hires)
  • Oversee electronic payments and distribution of payroll checks
  • Update data with salary or wage adjustments
  • Process other financial compensations or deductions (e.g. annual bonuses, severance pay, taxes, worker’s compensation)
  • Handle benefit expenses, like insurance fees or paid leave
  • Produce reports to upper management upon request
  • Answer employee questions or complaints about salaries and payments
  • Work with authorities (e.g. IRS) on audits or requests


  • Proven experience as a payroll coordinator or similar role
  • Familiarity with payroll processes
  • Good knowledge of legislation relevant to accounting and payroll (such as Sarbanes-Oxley Act or FLSA)
  • Working knowledge of payroll systems (e.g. Oracle, Kronos)
  • Comfortable with Excel (functions, data etc.)
  • An analytical mind with good math skills
  • Strong communication skills
  • Excellent attention to detail
  • Diploma/BSc/ BA in accounting, finance or relevant field

What does Payroll Coordinator do?

A Payroll Coordinator handles various tasks related to employee compensation and payroll administration on a day-to-day basis. Some of the responsibilities may include:

  1. Collecting and verifying employee timekeeping records and ensuring accuracy.
  2. Calculating and processing employee wages, salaries, bonuses, and any other additions or deductions.
  3. Preparing and distributing paychecks or setting up direct deposit for employees.
  4. Maintaining accurate payroll records and documentation.
  5. Ensuring compliance with relevant employment laws and regulations regarding compensation and payroll.
  6. Generating payroll reports for management or accounting purposes.
  7. Resolving any payroll discrepancies or issues that may arise.
  8. Assisting with the preparation of payroll-related tax forms and filings.
  9. Responding to employee inquiries or concerns regarding payroll matters.
  10. Staying updated on changes in payroll and tax laws to ensure compliance.

It's worth noting that the specific responsibilities of a Payroll Coordinator may vary depending on the size of the organization and the complexity of its payroll system.

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