Payroll Specialist Job Description

Use this Payroll Specialist job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Payroll Specialist

Payroll Specialist responsibilities

  • Gathering information on hours worked for each employee
  • Calculating the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system
  • Receiving approval from upper management for payments when needed

Payroll Specialist Job Description Template

Job Brief

We are looking for a knowledgeable Payroll Specialist to process and manage the company’s payroll. You will be the one to calculate wages based on hours worked and administer payments.

A payroll specialist is able to use payroll software with accuracy and efficiency. They are good with numbers and can be trusted with sensitive information. They also have great communication skills to interact with colleagues and executives.

The goal is to ensure personnel receives the correct compensation in a timely manner.


  • Gather information on hours worked for each employee
  • Calculate the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system
  • Receive approval from upper management for payments when needed
  • Prepare and execute pay orders through an electronic system or distribute paychecks
  • Administer statements of payment to personnel either electronically or on paper
  • Process taxes and payment of employee benefits
  • Keep track of hour rates, wages, compensation benefit rates, new hire information etc.
  • Address issues and questions regarding payroll from employees and superiors
  • Prepare reports for upper management, finance department etc.


  • Proven experience as payroll specialist or payroll manager
  • Solid understanding of accounting fundamentals and payroll best practices
  • Very good knowledge of legislation and regulations of the field
  • Proficient in MS Office and good knowledge of relevant software (e.g. Kronos, Payforce) and databases
  • Trustworthy with attention to confidentiality
  • Outstanding organizational ability with great attention to detail
  • Excellent communication skills
  • High school diploma or equivalent; BSc/BA in business, accounting or relevant field is a plus

Payroll Specialist Job Description Examples

AP/Payroll Specialist • Accounting Career Consultants & HR Career Consultants

Job Title: AP/Payroll Specialist

Job Description...

• Summarize employee time by applying applicable pay rules and entering data into the payroll system.

• Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, job title, and department/division transfers.

• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, a...

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Payroll Specialist • Thousand Hills Vacations

The Opportunity

Do you enjoy working with numbers? Are you organized and detail oriented? Can you meet deadlines each week? If so, we may have the perfect opportunity for you on our growing team of professionals! As a Payroll Specialist within our organization, the ideal candidate will have a strong work ethic plus appreciate accuracy in all aspects of administering payroll for a large group o...

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Senior Payroll Specialist (Remote US) • Delphix

About Delphix

Delphix is the industry leader for DevOps test data management...

Businesses need to transform application delivery but struggle to balance speed with data security and compliance. Our DevOps Data Platform automates data security, while rapidly deploying test data to accelerate application releases. With Delphix, customers modernize applications, adopt multi-cloud, achieve CI/CD...

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Payroll Specialist • Market Tax Services

Essential Duties and Responsibilities

Market Tax Services is looking for a full-time payroll specialist for our Wichita, KS office. The payroll specialist will be responsible for managing and maintaining payroll for clients employees, as well as maintaining employee and salary databases...

A degree is not required, but knowledge of accounting is extremely beneficial. If you are data-driven an...

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