Payroll Director Job Description Template

Use this Payroll Director job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Payroll Director Job Description Template

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Job Brief

We are looking for a Payroll Director to oversee all payroll transactions and establish an effective payroll procedure for our company.

Payroll Director responsibilities include auditing the entire payroll process, approving exemptions and salary changes and setting guidelines for all procedures around employee compensation. To be successful in this role, you should have previous experience managing payroll for a large organization and have excellent attention to detail.

Ultimately, you’ll ensure we compensate all employees in a fair, accurate and timely manner.

Responsibilities

  • Set up and maintain functional payroll systems
  • Streamline and document compensation procedures
  • Audit payroll transactions to ensure all amounts and payment dates are accurate
  • Approve one-time or permanent changes in payroll (e.g. salary increases, tax deduction, bonuses, expense reimbursements)
  • Train employees who are involved in payroll on tax regulations and best practices
  • Manage payroll discrepancies quickly and efficiently
  • Ensure compliance with all payroll and tax laws
  • Collaborate with Finance and HR to create payroll reports and forecasts
  • Prepare onboarding material that will help new hires understand the company’s compensation and benefits policies
  • Coordinate external audits
  • Answer payroll-related questions from employees
  • Stay up-to-date with labor legislation and any changes in employee insurance and tax regulations

Requirements

  • Proven experience as a Payroll Director or Payroll Manager
  • Hands-on experience with payroll software like Oracle or BambooHR
  • Familiarity with HRIS
  • In-depth knowledge of labor legislation and tax regulations
  • A high level of discretion and integrity when handling sensitive employee information
  • BSc in Human Resources Management or Finance
  • MBA or Master’s in Accounting is a plus

What does Payroll Director do?

A Payroll Director is responsible for overseeing and managing all aspects of payroll processing within an organization. On a day-to-day basis, their tasks may include:

  1. Managing payroll operations: This involves supervising and leading a team responsible for processing payroll, ensuring timely and accurate payment of salaries, wages, and benefits.

  2. Ensuring compliance: Staying up to date on relevant payroll regulations, tax laws, and labor laws to ensure compliance and minimize risks. They may also be responsible for filing payroll taxes and producing required reports.

  3. Maintaining payroll systems: Overseeing the implementation and maintenance of payroll software systems, including regular updates, troubleshooting, and ensuring data integrity.

  4. Enhancing payroll processes: Identifying opportunities for process improvements to increase efficiency, accuracy, and effectiveness. This may involve automating manual processes, streamlining workflows, or implementing new technology.

  5. Resolving payroll-related issues: Handling and resolving any payroll-related inquiries or issues from employees, managers, or external parties.

  6. Managing payroll data: Maintaining accurate records and ensuring the confidentiality and security of payroll data. This includes tracking and reporting on payroll metrics, generating regular payroll reports, and assisting with audits as necessary.

  7. Collaborating with cross-functional teams: Working closely with HR, finance, and other departments to ensure alignment and coordination on payroll-related matters, such as new hires, terminations, employee benefits, and compensation structures.

  8. Training and development: Providing guidance, training, and ongoing support to the payroll team to foster their professional growth and ensure their knowledge of payroll regulations and processes.

  9. Staying informed: Keeping abreast of industry trends, best practices, and emerging technologies in payroll management and making recommendations for improvements based on industry standards.

Overall, the Payroll Director plays a critical role in ensuring accurate and timely payroll processing while adhering to legal requirements and maintaining employee satisfaction.

Payroll Director Job Description Examples

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