Payroll Clerk Job Description

Use this Payroll Clerk job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Payroll Clerk

Payroll Clerk responsibilities

  • Managing compensation packages using payroll software
  • Collecting and verifying timekeeping information for all employees
  • Calculating pay according to hours worked incorporating leaves and overtime

Payroll Clerk Job Description Template

Job Brief

We are looking for a qualified Payroll Clerk to assist in all activities regarding the management of employee compensation in the company. You will undertake a variety of tasks such as entering payroll information, calculating wages and making payments.

An excellent payroll clerk has great understanding of the concept of confidentiality. You will be experienced in entering data with attention to detail and will have good maths skills to make the necessary calculations. The ideal candidate will be a thorough professional with good communication abilities.

The goal is to carry out all payroll procedures with speed and accuracy.


  • Manage compensation packages using payroll software
  • Collect and verify timekeeping information for all employees
  • Calculate pay according to hours worked incorporating leaves and overtime
  • Calculate bonuses and commissions when appropriate
  • Manage and calculate taxes and deductions
  • Initiate periodical payments timely either by preparing and administering checks or making direct deposits through a bank payment system
  • Issues statements and invoices and maintain records
  • Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc.
  • Calculate unemployment and severance payments
  • Deal with complaints and questions regarding payroll from employees and upper management
  • Investigate and resolve any discrepancies in payroll
  • Prepare and submit reports with payroll information to supervisor


  • Proven experience as payroll clerk or payroll manager
  • Familiarity with general accounting principles
  • Experience in data collection, entry and reporting with great attention to detail and confidentiality
  • Solid knowledge of relevant legislation, policies and regulations
  • Computer savvy with working knowledge of relevant software (e.g. Payforce)
  • Exquisite math and numerical skills
  • Outstanding organizational and time management skills
  • Excellent communication abilities with aptitude in problem-solving
  • High school diploma or equivalent; BSc/BA in accounting/business administration is a plus

Payroll Clerk Job Description Examples

Payroll Clerk, Overland Park • Social Work p.r.n.

Social Work p.r.n., a professional social work company that specializes in providing social work staffing services, is searching for the ideal candidate for an open position of Payroll Clerk in our corporate office in Overland Park, KS. This position will provide payroll and administrative support to our national organization.

The Payroll Clerk has a variety of duties and responsibilities, the...

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Payroll Clerk • ProMedica Senior Care


ProMedica Senior Care, formerly HCR ManorCare, provides a range of services, including skilled nursing care, assisted living, post-acute medical and rehabilitation care, hospice care, home health care and rehabilitation therapy...

The Payroll Clerk is responsible for the payroll process as well as a variety of routine clerical tasks in support of the business office.

In return fo...

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Payroll Clerk - Fowler Accounting* • Fowler Automotive

Job Description

Payroll Clerk...

Fowler Automotive has an outstanding opportunity for a task-oriented, motivated, customer service minded Payroll Clerk.The Payroll Clerk processes payroll using Paycom payroll processing system. The payroll clerk is also responsible for compiling and maintaining payroll records in the Dealertrack DMS system for the automotive dealerships.

Job Responsibilities...

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Payroll Clerk Accounting • Logic Staffing

Job Description

The Payroll Clerk is responsible for maintenance and data entry of 400+ employee files and processing of all payroll and related functions...

RESPONSIBILITIES:• Maintain communication with established and future clients to ensure proper billing occurs• Perform daily payroll activities (adjustments, payroll processing, and accounts receivable/payable.)• Input, audit and tran...

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