Recruitment Assistant Job Description Template

Use this Recruitment Assistant job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Recruitment Assistant Job Description Template

Job Brief

We are looking for a Recruitment Assistant to support our recruiting and onboarding activities.

Recruitment Assistant responsibilities include scheduling calls and interviews, maintaining candidate database and handling paperwork. Ultimately, you’ll help us hire efficiently and keep our hiring process running.

If you have some experience in recruiting and you’re an excellent organizer and communicator, we’d like to meet you.


  • Coordinate hiring activities
  • Undertake clerical duties (e.g. answering emails and drafting offer letters)
  • Prepare and post job ads online
  • Help with resume screening and initial phone screens
  • Schedule interviews and keep calendars for all hiring teams and candidates
  • Greet and assist interviewees onsite
  • Coordinate travel for fly-in candidates
  • Process background checks
  • Maintain candidate database
  • Handle records and paperwork
  • Resolve issues as fast as possible (e.g. interview cancellations)
  • Assist with new hire onboarding (e.g. preparing documents, coordinating orientation agendas)


  • Proven experience as Recruitment Assistant or other recruiting-related role
  • Familiarity with hiring practices and stages (screening, interview, assessment, onboarding)
  • Experience using recruiting software and social networks for recruiting
  • Ability to work independently and as part of a team
  • Strong organizational and time management skills
  • Great attention to detail
  • Outstanding communication skills
  • Problem-solving ability
  • BSc/BA in HR, Business or relevant field

What does Recruitment Assistant do?

A Recruitment Assistant typically performs a range of tasks to support the recruitment process on a day-to-day basis. Some of the key responsibilities include:

  1. Job posting: Posting job advertisements on various job boards, company websites, and social media platforms to attract potential candidates.
  2. Candidate sourcing: Identifying and sourcing candidates through online job portals, databases, and networking platforms.
  3. Resume screening: Reviewing resumes and shortlisting candidates based on their qualifications and experience.
  4. Interview coordination: Scheduling and coordinating interviews between candidates and hiring managers.
  5. Applicant tracking: Managing and updating applicant tracking systems or databases to ensure accurate candidate information and track the progress of each candidate.
  6. Background checks: Conducting reference checks and verifying candidate's educational or professional credentials.
  7. Communication: Communicating with candidates throughout the recruitment process, providing updates, and answering any queries.
  8. Documentation: Maintaining recruitment-related documentation, such as offer letters, contracts, and other relevant paperwork.
  9. Employer branding: Assisting in creating and maintaining a positive employer brand through social media and other platforms.
  10. Recruitment analytics: Assisting in data analysis and reporting to evaluate and improve the effectiveness of the recruitment process.

The specific tasks and responsibilities may vary depending on the organization and the specific needs of the recruitment team.

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