HR Coordinator Job Description Template

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HR Coordinator Job Description Template

Job Brief

We are looking for an efficient Human Resources (HR) Coordinator to undertake a variety of HR administrative duties. You will facilitate daily HR functions like keeping track of employees records and supporting the interview process. Your role, also, involves performing tasks with a focus to grow our company’s talent pipeline and improve our sourcing tactics.

The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities. He/She will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations. To succeed in this role, you should be familiar using HR software and tools.

Ultimately, you should be able to contribute to the attainment of specific goals and results of the HR department and the organization.

Responsibilities

  • Respond to internal and external HR related inquiries or requests and provide assistance
  • Redirect HR related calls or distribute correspondence to the appropriate person of the team
  • Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met
  • Liaise with other departments or functions (payroll, benefits etc.)
  • Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.
  • Assist supervisors in performance management procedures
  • Schedule meetings, interviews, HR events etc. and maintain the team’s agenda
  • Coordinate training sessions and seminars
  • Perform orientations, onboarding and update records with new hires
  • Produce and submit reports on general HR activity
  • Assist in ad-hoc HR projects, like collection of employee feedback
  • Support other functions as assigned

Requirements

  • Proven experience as an HR coordinator or relevant human resources/administrative position
  • Knowledge of human resources processes and best practices
  • Strong ability in using MS Office (MS Excel and MS Powerpoint, in particular)
  • Experience with HR databases and HRIS systems (e.g. Virtual Edge)
  • Ability to work with ATS software
  • In-depth understanding of sourcing tools, like resume databases and online communities
  • Familiarity with social media recruiting
  • Outstanding communication and interpersonal skills
  • Ability to handle data with confidentiality
  • Good organizational and time management skills
  • CIPD certification is an advantage
  • BSc/BA in Business Administration or relevant field; additional education in Human Resource Management will be a plus

What does HR Coordinator do?

A HR Coordinator typically performs various administrative tasks and provides support to the HR department. On a day-to-day basis, their responsibilities may include:

  1. Recruitment and onboarding: Assisting in the recruitment process by posting job openings, reviewing resumes, scheduling interviews, and coordinating background checks and pre-employment assessments. They may also assist in the onboarding process by preparing new hire paperwork, conducting orientation sessions, and organizing employee training.
  2. Employee records management: Maintaining employee records, including personnel files, benefits information, and attendance records. They may also update employee databases and HRIS (Human Resources Information Systems) to ensure accurate and up-to-date information.
  3. Benefits administration: Assisting in administering employee benefits programs, such as health insurance, retirement plans, and other employee perks. This includes enrollment, answering employees' benefits-related questions, and coordinating with benefit providers.
  4. Employee relations: Assisting with employee relations activities, such as preparing employee communications, coordinating employee recognition programs, and assisting in organizing employee events or morale-building activities.
  5. Policy and compliance: Assisting in the implementation and communication of HR policies and procedures. They may also help ensure compliance with applicable employment laws and regulations.
  6. Data analysis and reporting: Compiling HR metrics and data, such as turnover rates, attendance, and employee satisfaction surveys. They may also assist in preparing HR reports and presentations for management.
  7. HR support: Responding to employee inquiries or concerns and providing HR-related guidance or support. This may include assisting employees with HR forms, explaining HR policies, or directing them to the appropriate resources.
  8. HR projects: Supporting HR initiatives or projects, such as employee engagement surveys, performance management programs, or diversity and inclusion activities. This may involve conducting research, preparing materials, and assisting in project coordination.

Overall, the specific tasks and responsibilities of a HR Coordinator can vary depending on the organization's size, industry, and HR structure.