HR Assistant Job Description Template

Use this HR Assistant job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

HR Assistant Job Description Template


Job Brief

We are looking for an HR Assistant to undertake a variety of HR administrative duties.


  • Assist with day to day operations of the HR functions and duties
  • Provide clerical and administrative support to Human Resources executives
  • Compile and update employee records (hard and soft copies)
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
  • Coordinate HR projects (meetings, training, surveys etc) and take minutes
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
  • Communicate with public services when necessary
  • Properly handle complaints and grievance procedures
  • Coordinate communication with candidates and schedule interviews
  • Conduct initial orientation to newly hired employees
  • Assist our recruiters to source candidates and update our database


  • Proven experience as an HR Assistant, Staff Assistant or relevant human resources/administrative position
  • Fast computer typing skills (MS Office, in particular)
  • Hands-on experience with an HRIS or HRMS
  • Familiarity with ATS software and resume databases
  • Basic knowledge of labor laws
  • Excellent organizational skills
  • Strong communications skills
  • Degree in Human Resources or related field

What does HR Assistant do?

A HR assistant typically performs a range of administrative tasks to support the Human Resources department. On a day to day basis, a HR assistant may:

  1. Assist with recruitment processes: This may include posting job listings, reviewing resumes, scheduling interviews, and communicating with candidates.

  2. Maintain employee records: HR assistants may be responsible for organizing and maintaining employee files, ensuring that all records are accurate and up to date.

  3. Coordinate employee onboarding: This may involve preparing new employee documentation, conducting orientations, and assisting with the completion of necessary paperwork.

  4. Support HR functions: HR assistants may assist with tasks such as benefits administration, employee training and development, performance evaluations, and disciplinary actions.

  5. Respond to employee inquiries: HR assistants often act as a point of contact for employees, addressing queries related to payroll, benefits, policies, and procedures.

  6. Assist with HR projects: HR assistants may participate in various projects, such as organizing company events, developing HR policies, or creating employee handbooks.

  7. Maintain HR systems: This may involve entering and updating employee data in HR databases, generating reports, and ensuring data integrity.

  8. Ensure HR compliance: HR assistants may help with ensuring compliance with labor laws, company policies, and HR best practices.

  9. Collaborate with other departments: HR assistants often work closely with other departments, such as finance, IT, and operations, to address HR-related matters and provide support as needed.

It is important to note that the specific tasks and responsibilities of a HR assistant can vary depending on the organization's size, industry, and HR department structure.

HR Assistant Job Description Examples

Human Resources Assistant• Lehigh University

The Human Resources Assistant will provide administrative support as part of the HR shared services team. The successful candidate will support all HR functions designed to attract, reward, align and develop talent and provide a welcoming and productive work climate for the Lehigh community. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable......

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Hr Assistant• 596 reviews

Position Description

The HR Assistant will represent Human Resources in various capacities by communicating information, processing, monitoring, and preparing paperwork for applicants as well as District Clerk employees...

Duties and Responsibilities:• To greet applicants and assist them through the application process.• Administer applicant testing and answer all inquiries related to Human...

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Hr Assistant• Behavioral Learning Network

Behavioral Learning Network LLC provides state-of-the-art Applied Behavior Analytic (ABA) treatment for children with autism and severe problem behaviors, ages 2-22, in their homes, schools, and communities. We are currently seeking bright and extremely enthusiastic applicants to join our team.

The primary role of the HR Assistant is to provide support the Human Resources department at BLN. Th...

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Hr Assistant• 890 reviews


In 2020 united in a fierce commitment to deliver the highest quality care and exceptional patient experience Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care including 11 hospitals....

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