HR Assistant Job Description Template

Use this HR Assistant job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

HR Assistant Job Description Template

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Job Brief

We are looking for an HR Assistant to undertake a variety of HR administrative duties.

Responsibilities

  • Assist with day to day operations of the HR functions and duties
  • Provide clerical and administrative support to Human Resources executives
  • Compile and update employee records (hard and soft copies)
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
  • Coordinate HR projects (meetings, training, surveys etc) and take minutes
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
  • Communicate with public services when necessary
  • Properly handle complaints and grievance procedures
  • Coordinate communication with candidates and schedule interviews
  • Conduct initial orientation to newly hired employees
  • Assist our recruiters to source candidates and update our database

Requirements

  • Proven experience as an HR Assistant, Staff Assistant or relevant human resources/administrative position
  • Fast computer typing skills (MS Office, in particular)
  • Hands-on experience with an HRIS or HRMS
  • Familiarity with ATS software and resume databases
  • Basic knowledge of labor laws
  • Excellent organizational skills
  • Strong communications skills
  • Degree in Human Resources or related field

What does HR Assistant do?

A HR assistant typically performs a range of administrative tasks to support the Human Resources department. On a day to day basis, a HR assistant may:

  1. Assist with recruitment processes: This may include posting job listings, reviewing resumes, scheduling interviews, and communicating with candidates.

  2. Maintain employee records: HR assistants may be responsible for organizing and maintaining employee files, ensuring that all records are accurate and up to date.

  3. Coordinate employee onboarding: This may involve preparing new employee documentation, conducting orientations, and assisting with the completion of necessary paperwork.

  4. Support HR functions: HR assistants may assist with tasks such as benefits administration, employee training and development, performance evaluations, and disciplinary actions.

  5. Respond to employee inquiries: HR assistants often act as a point of contact for employees, addressing queries related to payroll, benefits, policies, and procedures.

  6. Assist with HR projects: HR assistants may participate in various projects, such as organizing company events, developing HR policies, or creating employee handbooks.

  7. Maintain HR systems: This may involve entering and updating employee data in HR databases, generating reports, and ensuring data integrity.

  8. Ensure HR compliance: HR assistants may help with ensuring compliance with labor laws, company policies, and HR best practices.

  9. Collaborate with other departments: HR assistants often work closely with other departments, such as finance, IT, and operations, to address HR-related matters and provide support as needed.

It is important to note that the specific tasks and responsibilities of a HR assistant can vary depending on the organization's size, industry, and HR department structure.

HR Assistant Job Description Examples

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The primary role of the HR Assistant is to provide support the Human Resources department at BLN. Th...

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