HR Assistant Job Description Template

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HR Assistant Job Description Template

What is a HR Assistant?

are responsible for managing employee records, assisting with recruitment processes, coordinating training sessions, and handling employee inquiries. Strong organizational skills and attention to detail are essential for this role.A bachelor's degree in human resources or a related field is typically required. Previous experience in an administrative or HR role is often preferred.

HR Assistant Job Description Template

Job Brief

We are looking for an HR Assistant to undertake a variety of HR administrative duties.


  • Assist with day to day operations of the HR functions and duties
  • Provide clerical and administrative support to Human Resources executives
  • Compile and update employee records (hard and soft copies)
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
  • Coordinate HR projects (meetings, training, surveys etc) and take minutes
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
  • Communicate with public services when necessary
  • Properly handle complaints and grievance procedures
  • Coordinate communication with candidates and schedule interviews
  • Conduct initial orientation to newly hired employees
  • Assist our recruiters to source candidates and update our database


  • Proven experience as an HR Assistant, Staff Assistant or relevant human resources/administrative position
  • Fast computer typing skills (MS Office, in particular)
  • Hands-on experience with an HRIS or HRMS
  • Familiarity with ATS software and resume databases
  • Basic knowledge of labor laws
  • Excellent organizational skills
  • Strong communications skills
  • Degree in Human Resources or related field

What does HR Assistant do?

A HR assistant typically performs a range of administrative tasks to support the Human Resources department. On a day to day basis, a HR assistant may:

  1. Assist with recruitment processes: This may include posting job listings, reviewing resumes, scheduling interviews, and communicating with candidates.
  2. Maintain employee records: HR assistants may be responsible for organizing and maintaining employee files, ensuring that all records are accurate and up to date.
  3. Coordinate employee onboarding: This may involve preparing new employee documentation, conducting orientations, and assisting with the completion of necessary paperwork.
  4. Support HR functions: HR assistants may assist with tasks such as benefits administration, employee training and development, performance evaluations, and disciplinary actions.
  5. Respond to employee inquiries: HR assistants often act as a point of contact for employees, addressing queries related to payroll, benefits, policies, and procedures.
  6. Assist with HR projects: HR assistants may participate in various projects, such as organizing company events, developing HR policies, or creating employee handbooks.
  7. Maintain HR systems: This may involve entering and updating employee data in HR databases, generating reports, and ensuring data integrity.
  8. Ensure HR compliance: HR assistants may help with ensuring compliance with labor laws, company policies, and HR best practices.
  9. Collaborate with other departments: HR assistants often work closely with other departments, such as finance, IT, and operations, to address HR-related matters and provide support as needed.

It is important to note that the specific tasks and responsibilities of a HR assistant can vary depending on the organization's size, industry, and HR department structure.

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