Staffing Coordinator Job Description Template

Use this Staffing Coordinator job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Staffing Coordinator Job Description Template


Job Brief

We are looking for a competent Staffing coordinator to undertake a variety of tasks such as recruitment, orientation and placement of employees. You will also be the one to ensure that the company complies with all relevant laws regarding employment.

A staffing coordinator must be an excellent communicator, able to foster relationships with both employees and external vendors. They should ideally have experience in hiring and onboarding as well as other human resources procedures.

The goal is to ensure that the company’s staffing requirements are always met and employees work in a friendly, supportive environment.


  • Oversee all staffing needs and operations of the company
  • Liaise with recruiting agencies to fill vacancies in a timely manner
  • Support candidate screening and hiring processes
  • Facilitate procedures after hiring regarding employee relocation, legal documents etc.
  • Assist in preparation and execution of orientation and training plans
  • Develop work schedules by allocating employees in shifts and positions
  • Assume responsibility for timekeeping and time off requests
  • Collaborate with payroll to ensure correct employee compensation
  • Ensure compliance with internal and external policies and regulations
  • Prepare and submit reports on staffing operations


  • Proven experience as staffing coordinator or similar position
  • Experience in planning and execution of HR plans (onboarding, hiring etc.)
  • Solid knowledge of relevant legal regulations (equal employment opportunity, relocation, laws, visa procedures etc.)
  • Knowledge of staffing policies, procedures and best practices
  • Outstanding organizational and leadership skills
  • Excellent communication and interpersonal abilities
  • Reliable with a respect to confidentiality
  • BSc/Ba in human resources, business administration or relevant field
  • Valid certification (e.g. ASA credentials) is a plus

What does Staffing Coordinator do?

A Staffing Coordinator is responsible for managing and coordinating the recruitment and staffing process within an organization. On a day-to-day basis, their responsibilities may include:

  1. Job Posting: Posting job advertisements on various job boards, company websites, and social media platforms to attract potential candidates.
  2. Screening Resumes: Reviewing resumes and applications received for open positions, assessing qualifications and experience to shortlist potential candidates.
  3. Scheduling Interviews: Coordinating and scheduling interviews between candidates and hiring managers.
  4. Conducting Interviews: Participating in and conducting initial interviews to assess candidates' skills, qualifications, and cultural fit.
  5. Reference Checking: Checking references provided by candidates to verify their qualifications and gain insights into their work ethics and performance.
  6. Coordinate Background Checks: Coordinating and managing background checks, including employment verification, criminal record checks, and drug testing, if applicable.
  7. Applicant Tracking: Keeping track of all job applications, interviews, and candidate feedback using an applicant tracking system (ATS) or other tools.
  8. Offer Letters and Onboarding: Assisting with the preparation and issuance of offer letters to successful candidates and facilitating the onboarding process, including new hire paperwork, orientation, and training coordination.
  9. Communication: Regularly communicating with hiring managers, candidates, and HR departments to provide updates on the recruitment process, answer questions, and address concerns.
  10. Compliance: Ensuring compliance with applicable employment laws and regulations, including equal employment opportunity (EEO) guidelines and data protection policies.

Additionally, Staffing Coordinators may also be involved in additional recruitment-related tasks such as attending job fairs, conducting salary research, and managing internship programs, depending on the organization's needs.

Staffing Coordinator Job Description Examples

Physician Staffing Coordinator• Community Health Systems

Job Description

7916 W. Jefferson...

The Physician Staffing Coordinator facilitates all steps of the short term and temporary staffing process (locum-tenens) within the Lutheran Health Network. Serves as an ongoing professional point of contact for Senior Administrative Team Members for short term (locum-tenens) for staffing needs. Serves as a key member of the Lutheran Health Physicians team...

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Staffing Coordinator Cma Or Cna• Accel at Crystal Park

Accel at Crystal Park

Oklahoma City, OK...

Accel at Crystal Park in Oklahoma City, OK is hiring a Staffing Coordinator CNA or CMA. A rewarding career is waiting for you at a great facility that specializes in long-term and rehabilitative care! If you are an experienced Staffing Coordinator CMA or CNA, we have the opportunity for you.

As the Staffing Coordinator at Accel at Crystal Park in Ok...

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Staffing Coordinator - Portland• INTEGRIS Health

Job Description

The Staffing Coordinator collaboratively plans and implements nursing unit and therapy staffing for patient care units for Baptist Medical Center, Southwest Medical Center and Jim Thorpe Rehab Facility and utilizes supplemental staffing in a coordinated effort to provide staffing for individual units according to established staffing profiles

INTEGRIS Health is an Equal Opport...

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Staffing Coordinator• Camp Tawonga

Staffing Coordinator

Job Title: Staffing Coordinator...

Department: Program

Reports to: Assistant Director, Staffing

Salary Range: $65,000 - $75,000

Location: San Francisco/Groveland

About Tawonga

Tawonga’s mission is to provide educational and recreational programs for children, adults and families that foster self-esteem, lifelong friendships and community, connections with nature, com...

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