HR Officer Job Description Template

Use this HR Officer job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

HR Officer Job Description Template

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Job Brief

We are looking for a skilled HR Officer who will recruit, support and develop talent through developing policies and managing procedures. You will be responsible for administrative tasks and you’ll contribute to making the company a better place to work.

If you are passionate about HR and highly efficient, give us a chance to meet you. We expect you to have knowledge of various HR functions. We want to see a committed and approachable individual and be impressed with your character and skills.

The goal will be to provide excellent assistance and support to employees and managers.

Responsibilities

  • Support the development and implementation of HR initiatives and systems
  • Provide counseling on policies and procedures
  • Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
  • Create and implement effective onboarding plans
  • Develop training and development programs
  • Assist in performance management processes
  • Support the management of disciplinary and grievance issues
  • Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
  • Review employment and working conditions to ensure legal compliance

Requirements

  • Proven experience as HR officer, administrator or other HR position
  • Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
  • Understanding of labor laws and disciplinary procedures
  • Proficient in MS Office; knowledge of HRMS is a plus
  • Outstanding organizational and time-management abilities
  • Excellent communication and interpersonal skills
  • Problem-solving and decision-making aptitude
  • Strong ethics and reliability
  • BSc/BA in business administration, social studies or relevant field; further training will be a plus
  • HR Credentials (e.g. PHR from the HR Certification Institute)

What does HR Officer do?

A HR Officer is responsible for managing various human resources functions within an organization. On a day-to-day basis, their tasks typically include:

  1. Recruitment and selection: Posting job vacancies, reviewing resumes, conducting interviews, and managing the hiring process.

  2. Employee onboarding and offboarding: Assisting new employees through the orientation process and handling paperwork. Similarly, managing the exit process for departing employees, including conducting exit interviews and ensuring offboarding procedures are followed.

  3. Employee relations: Addressing employee concerns, mediating conflicts, and promoting a positive work environment. This may involve conducting investigations into complaints or issues.

  4. HR administration: Maintaining employee records, updating employee information, processing payroll, and managing employee benefits.

  5. Training and development: Identifying training needs, coordinating and conducting training programs, and evaluating their effectiveness.

  6. Policy development: Assisting in the development and implementation of HR policies and procedures, ensuring compliance with labor laws and regulations.

  7. Performance management: Supporting the performance appraisal process, providing guidance on goal setting, and maintaining performance records.

  8. Employee engagement: Organizing employee activities and events, promoting a positive company culture, and implementing strategies to improve employee morale and motivation.

  9. Compliance: Ensuring compliance with employment laws, regulations, and company policies, such as conducting audits and maintaining appropriate documentation.

  10. HR reporting: Preparing various HR reports, analyzing HR metrics, and providing data analysis to inform HR decisions and strategies.

It's important to note that the specific responsibilities of a HR Officer may vary depending on the organization's size, industry, and HR structure.

HR Officer Job Description Examples

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Chief Human Resources Officer Service Area• Providence

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2023-2024 Director V- Human Resources (Classified)• Springfield R-12 Public Schools

Job Title: Director V- Human Resources (Classified)

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Chief Human Resources Officer• Confidential Retail and DTC Company

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