Use this HR Administrative Assistant job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
We are looking for an HR administrative assistant to perform a variety of personnel-related administrative tasks. You will support the HR department in duties like posting job ads, updating HR database and processing employees requests.
Our HR administrative assistant position requires excellent organizational skills and the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.
Ultimately, you will gain HR experience in a fast-paced work environment by supporting and improving all HR functions.
A HR Administrative Assistant performs various tasks on a day-to-day basis to support the Human Resources department, ensuring smooth operations and effective communication. Some of the common duties include:
Managing employee records: Updating and maintaining employee records, such as personal information, employment history, benefits, and performance evaluations.
Assisting with recruitment: Posting job vacancies, screening resumes, scheduling interviews, and coordinating the onboarding process for new hires.
Coordinating employee benefits: Assisting with enrollment in health insurance, retirement plans, and other employee benefits. Addressing employee inquiries regarding benefits packages and providing necessary documentation.
Supporting employee training and development: Assisting in organizing training sessions and workshops. Managing training materials, attendance records, and evaluations.
Administering payroll and attendance: Collaborating with payroll to ensure accurate employee timekeeping, managing time-off requests, reviewing timesheets, and addressing any payroll discrepancies.
Handling employee inquiries: Responding to employee questions and concerns, such as leave policies, company policies, and procedures. Providing guidance and escalating issues to the appropriate HR personnel, if necessary.
Assisting with HR projects: Supporting HR initiatives, such as employee engagement programs, performance management, diversity and inclusion, and compliance-related activities.
Generating reports: Compiling and analyzing HR data, preparing reports, and maintaining HR metrics. Assisting in generating reports for HR management and other stakeholders as requested.
Maintaining HR systems and databases: Ensuring accurate data entry and managing electronic or paper filing systems. Regularly auditing HR records and updating information as required.
Assisting in HR-related communications: Drafting and distributing internal HR communications, such as announcements, policies, memos, and newsletters.
It is worth noting that the specific tasks and responsibilities may vary depending on the organization's size, industry, and HR department's needs.
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