HR Administrative Assistant Job Description

Use this HR Administrative Assistant job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

HR Administrative Assistant responsibilities

  • Maintaining employee records (soft and hard copies)
  • Updating HR databases (e.g. new hires, separations, vacation and sick leaves)
  • Assisting in payroll preparation by providing relevant data, like absences, bonus and leaves

HR Administrative Assistant Job Description Template

Job Brief

We are looking for an HR administrative assistant to perform a variety of personnel-related administrative tasks. You will support the HR department in duties like posting job ads, updating HR database and processing employees requests.

Our HR administrative assistant position requires excellent organizational skills and the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.

Ultimately, you will gain HR experience in a fast-paced work environment by supporting and improving all HR functions.


  • Maintain employee records (soft and hard copies)
  • Update HR databases (e.g. new hires, separations, vacation and sick leaves)
  • Assist in payroll preparation by providing relevant data, like absences, bonus and leaves
  • Prepare paperwork for HR policies and procedures
  • Process employees’ requests and provide relevant information
  • Coordinate HR projects, meetings and training seminars
  • Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
  • Manage the department’s telephone center and address queries accordingly
  • Prepare reports and presentations for internal communications
  • Provide orientations for new employees by sharing onboarding packages and explaining company policies


  • Proven work experience as an HR administrative assistant or HR administrator
  • Hand on experience with HR software, like HRIS or HRMS
  • PC literacy and experience with MS Office applications
  • Knowledge of labor legislation
  • Excellent organizational and time-management skills
  • Teamwork skills
  • BS degree in Human Resources or relevant field

HR Administrative Assistant Job Description Examples

Admin Assistant for the HR Team • EmployBridge RemX


Administrative Assistant for the HR Team on site at the facility $20/hr to $22/hr range DOE...

Start 8/1/2022Located in Wichita (working on site)

Temp job for 8-12 weeks. working side-by-side with the HR Generalist in charge for 2 months-3 months while 1 of the HR team members is out.

Hours are 8am- 5pm M-F with a 1 hour lunch. (we can do 8:30 with a 30 min lunch)• Strong typi...

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Human Resources Assistant • Pratt Regional Medical Center

Job Summary:

Compiles and maintains Human Service records by performing the following duties...

Maintains, records information pertinent to employment data, compensation, benefits, attendance, performance reviews/evaluations and termination date and reason. This includes performance evaluations, storage of same in HRIS systems.

Processes employment applications and assists in other employmen...

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Human Resources Assistant • Genesis Health Clubs

This position will perform administrative duties to support the operations of the human resources team for all Genesis Health Clubs.

Duties and Responsibilities...• Maintains reliability and confidentiality• Provides clerical support with all HR documents• Assist HR with the process of onboarding new employees• Maintain employee personnel files in database• Assist with semi-monthly payrol...

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FT Departmental Administrative Assistant • inDinero

[Office Assistant / Remote]• Anywhere in U.S...

/ Competitive Pay / Medical, Dental & Vision / 401k / PTO-As a Departmental Administrative Assistant you'll:

Answer and direct phone calls; Write and distribute email, correspondence memos, letters, faxes and forms; Assist in the preparation of regularly scheduled reports; Maintain contact lists; Act as the point of contact for internal and ex...

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