Internal Recruiter Job Description Template

Use this Internal Recruiter job description template to advertise the open roles for free using Modify the requirements according the needs of your organization or the client you are hiring for.
Internal Recruiter Job Description Template

What is a Internal Recruiter?

Internal recruiters are responsible for identifying staffing needs within the organization, sourcing potential candidates, conducting interviews, and coordinating with department heads. They ensure that the company attracts and retains top talent.

A bachelor's degree in human resources or a related field is typically required. Strong communication and organizational skills are essential.

Internal Recruiter Job Description Template

Job Brief

We are looking for an Internal Recruiter to join our HR department and manage our full-cycle recruiting processes.

Internal Recruiter responsibilities include identifying current and future hiring needs, advertising job openings online and designing employee referral programs. To be successful in this role, you should have an HR academic background along with work experience in sourcing, interviewing and evaluating candidates.

Ultimately, you will help us build a strong employer brand and ensure we provide a positive candidate experience.


  • Collaborate with hiring managers to write job ads for current openings
  • Advertise job openings on careers pages, job boards and social networks (e.g. LinkedIn)
  • Design and implement employee referral programs
  • Source candidates through online channels (e.g. professional networks and portfolio sites)
  • Screen resumes and applications and update candidates on hiring processes
  • Interview candidates during various hiring stages, including phone, first-round and second-round interviews
  • Report to hiring managers and HR managers on the status of open positions
  • Evaluate candidates based on their interview and assignment performance
  • Determine qualification criteria for each position
  • Analyze turnover and retention rates to forecast hiring needs
  • Update job descriptions (e.g. add tasks or modify requirements)
  • Answer candidates’ queries regarding the application process
  • Provide interview feedback, when necessary and appropriate
  • Participate in job fairs to boost company’s reputation
  • Help new hires onboard


  • Proven work experience as an Internal Recruiter, Recruiter or similar role
  • Solid understanding of full-cycle recruiting
  • Experience using various interview formats (e.g. phone, structured, group)
  • Ability to organize skills assessment centers (e.g. job simulation activities, work samples, psychometric and IQ/EQ tests)
  • Familiarity with Applicant Tracking Systems and resume databases
  • Good knowledge of labor legislation
  • Excellent verbal and written communication skills
  • BSc in Human Resources or relevant field

What does Internal Recruiter do?

An internal recruiter is responsible for finding, attracting, and selecting candidates to fill job vacancies within an organization. On a day-to-day basis, an internal recruiter may perform the following tasks:

  1. Reviewing job descriptions: Internal recruiters review and gather information from hiring managers about open positions to create job descriptions that accurately reflect the requirements and responsibilities of the role.

  2. Sourcing and attracting candidates: They use various sourcing methods such as job boards, social media, internal databases, and employee referrals to identify and attract potential candidates. They may also attend job fairs or industry events to network and promote job opportunities.

  3. Screening resumes and conducting initial interviews: Internal recruiters review resumes and applications received from candidates, shortlist potential candidates based on job requirements, and conduct initial phone or video interviews to assess their qualifications and fit for the role.

  4. Coordinating interviews: They coordinate and schedule interviews between candidates and hiring managers or interview panels. This includes sending interview invitations, arranging logistics, and ensuring all parties are informed and prepared.

  5. Conducting reference checks: Internal recruiters may contact provided references to gather more information about a candidate's work history, skills, and professionalism. They document the findings and share them with the hiring manager.

  6. Managing candidate data: They maintain and update applicant tracking systems or recruitment databases to ensure accurate and up-to-date records of candidate information, interview outcomes, and hiring decisions.

  7. Collaborating with hiring managers: Internal recruiters work closely with hiring managers to understand their specific needs and provide guidance on recruitment strategies, candidate profiles, and market trends. They provide regular updates on recruitment progress and assist in making final hiring decisions.

  8. Negotiating job offers: They discuss compensation packages, negotiate job offers, and assist with the completion of necessary paperwork once a candidate accepts an offer.

  9. Maintaining relationships: Internal recruiters build and maintain relationships with candidates, providing feedback and updates throughout the recruitment process. They may also develop relationships with external organizations to strengthen the talent pool.

  10. Keeping up with industry trends: They stay informed about industry trends, changes in job market dynamics, and innovative recruitment techniques to continually improve recruiting strategies and deliver better results.

It's important to note that the specific tasks and responsibilities of an internal recruiter may vary depending on the organization, industry, and the size of the recruitment team.

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