HR Administrator Job Description Template

Use this HR Administrator job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
HR Administrator Job Description Template

Job Brief

We are looking for an HR Administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners.

Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.


  • Organize and maintain personnel records
  • Update internal databases (e.g. record sick or maternity leave)
  • Prepare HR documents, like employment contracts and new hire guides
  • Revise company policies
  • Liaise with external partners, like insurance vendors, and ensure legal compliance
  • Create regular reports and presentations on HR metrics (e.g. turnover rates)
  • Answer employees queries about HR-related issues
  • Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
  • Arrange travel accommodations and process expense forms
  • Participate in HR projects (e.g. help organize a job fair event)


  • Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role
  • Experience with HR software, like HRIS or HRMS
  • Computer literacy (MS Office applications, in particular)
  • Thorough knowledge of labor laws
  • Excellent organizational skills, with an ability to prioritize important projects
  • Strong phone, email and in-person communication skills
  • BS in Human Resources or relevant field

What does HR Administrator do?

A HR Administrator handles various tasks related to human resources on a day to day basis. Some of their responsibilities include:

  1. Recruitment and Hiring: Posting job vacancies, screening resumes, scheduling and conducting interviews, and coordinating new employee onboarding.

  2. Employee Records Management: Maintaining employee records, including personal information, attendance, leave records, and benefits enrollment.

  3. Benefits Administration: Assisting employees with benefits enrollment and changes, answering benefits-related questions, and coordinating with benefit providers.

  4. Payroll and Timekeeping: Assisting with payroll processing, including tracking attendance, maintaining timesheets, and updating employee pay and deductions.

  5. Employee Relations: Addressing employee inquiries and concerns, providing basic HR guidance, and escalating issues to higher-level HR staff when necessary.

  6. HR Policies and Procedures: Assisting in the development and implementation of HR policies, ensuring compliance with labor laws and regulations.

  7. Training and Development: Coordinating employee training programs, maintaining training records, and tracking employee progress and certifications.

  8. Performance Management: Supporting performance appraisal processes, including tracking performance evaluations, providing feedback to employees, and assisting with performance improvement plans.

  9. HR Reporting: Preparing and generating reports related to HR metrics, such as employee turnover, headcount, and training effectiveness.

  10. Compliance: Assisting with ensuring compliance with employment laws, regulations, and company policies, communicating changes to employees, and facilitating HR audits.

These are just some of the day-to-day tasks that a HR Administrator may handle. The specific responsibilities can vary depending on the organization and its size.