HR Administrator Job Description

Use this HR Administrator job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
HR Administrator

HR Administrator responsibilities

  • Organizing and maintaining personnel records
  • Updating internal HR databases
  • Preparing HR documents

HR Administrator Job Description Template

Job Brief

We are looking for an HR Administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners.

Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.


  • Organize and maintain personnel records
  • Update internal databases (e.g. record sick or maternity leave)
  • Prepare HR documents, like employment contracts and new hire guides
  • Revise company policies
  • Liaise with external partners, like insurance vendors, and ensure legal compliance
  • Create regular reports and presentations on HR metrics (e.g. turnover rates)
  • Answer employees queries about HR-related issues
  • Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
  • Arrange travel accommodations and process expense forms
  • Participate in HR projects (e.g. help organize a job fair event)


  • Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role
  • Experience with HR software, like HRIS or HRMS
  • Computer literacy (MS Office applications, in particular)
  • Thorough knowledge of labor laws
  • Excellent organizational skills, with an ability to prioritize important projects
  • Strong phone, email and in-person communication skills
  • BS in Human Resources or relevant field

HR Administrator Job Description Examples

Human Resources Administrator (Canton, MI) • Michigan Paving & Materials

Job ID: [[226359]]

Michigan Paving and Materials, a vertically integrated CRH company, energetically drives to continually be a leader in our markets in quality construction materials and value added services by employing innovative techniques and customer-centric practices. We believe that our employees are the reason for our success and we focus on their development and advancement... opport...

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Human Resources Administrator • Qualdoc

Position: Human Resource Administrator (Recruiter)

Location: Nebraska City, NE...

Duration: 5 months contract (possible to convert depending on business needs)

Shifts: 1st shift

Pay Rate: $35.00 - $40.00/hr. (DOE)

Pre-Employment Requirements:• Must pass a criminal background check (7-year felony + sex offender)• Must pass a pre-employment drug test (10 panels for recreational drugs and o...

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Human Resources Administrator • PGH Wong Engineering, Inc.

PGH Wong Engineering, Inc. has a proud and lengthy history of creating innovation from challenging, complex projects. From our origin as a small system consulting firm in 1985 in San Francisco, California, PGH Wong has grown into a full-service engineering and architecture consulting firm for public and private entities across the nation.

Position Description...

The Human Resources (HR) Admin...

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HR Administrator • RPM Staffing Professionals, Inc.

Now hiring Human Resources Coordinator starting at 15 hrOur client company is an industry leader, and we believe that our employees are our greatest strength. We are looking for a Human Resources Coordinator that is committed to assist with recruiting top talent and providing staff members with an exceptional work experience. Our ideal candidate will be skilled in recruiting, employment... proc...

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