HR Specialist Job Description Template

Use this HR Specialist job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

HR Specialist Job Description Template


Job Brief

We are looking for an HR Specialist to join our team and monitor all Human Resources functions.

HR Specialist responsibilities include preparing compensation and benefits packages, setting up company policies and maintaining updated employee records. To be successful in this role, you should have a good understanding of full cycle recruiting and solid knowledge of labor legislation.

Ultimately, you will foster a healthy workplace by ensuring our HR procedures run smoothly at all times.


  • Prepare and review compensation and benefits packages
  • Administer health and life insurance programs
  • Implement training and development plans
  • Plan quarterly and annual performance review sessions
  • Inform employees about additional benefits they’re eligible for (e.g extra vacation days)
  • Update employee records with new hire information and/or changes in employment status
  • Maintain organizational charts and detailed job descriptions along with salary records
  • Forecast hiring needs and ensure recruitment process runs smoothly
  • Develop and implement HR policies throughout the organization
  • Monitor budgets by department
  • Process employees’ queries and respond in a timely manner
  • Stay up-to-date and comply with changes in labor legislation


  • Proven work experience as an HR Specialist or HR Generalist
  • Hands-on experience with Human Resources Information Systems (HRIS), like BambooHR and PeopleSoft
  • Knowledge of Applicant Tracking Systems
  • Solid understanding of labor legislation and payroll process
  • Familiarity with full cycle recruiting
  • Excellent verbal and written communication skills
  • Good problem-solving abilities
  • Team management skills
  • BSc/MSc in Human Resources or relevant field

What does HR Specialist do?

A HR Specialist typically handles a range of tasks on a day-to-day basis. Some common activities include:

  1. Recruitment and selection: Posting job vacancies, reviewing resumes, conducting interviews, and assisting with the hiring process.

  2. Employee onboarding: Facilitating the orientation process for new employees, providing them with necessary information, and completing required paperwork.

  3. Employee relations: Addressing employee concerns, conducting investigations into complaints, and providing guidance on company policies and procedures.

  4. Benefits administration: Assisting employees with benefits enrollment, answering inquiries related to employee benefits, and coordinating with benefit providers.

  5. Training and development: Assisting with the identification and implementation of staff training programs, coordinating training sessions, and monitoring training progress.

  6. Performance management: Assisting with performance evaluation processes, providing guidance to managers on performance-related issues, and contributing to performance improvement initiatives.

  7. HR record keeping: Maintaining employee records, ensuring compliance with data privacy laws, and handling confidential information with integrity.

  8. Policy implementation: Assisting in the development and implementation of HR policies and procedures, communicating changes to employees, and ensuring policy compliance.

  9. Employee engagement initiatives: Assisting in organizing employee engagement activities, such as team-building events, recognition programs, and wellness initiatives.

  10. HR metrics and reports: Collecting and analyzing HR data, preparing reports on key metrics, and using insights to make recommendations for improving HR practices.

These tasks may vary depending on the specific organization and the HR Specialist's level of responsibility.

HR Specialist Job Description Examples

Ssc Hr Specialist• The University of Kansas

Position OverviewThe day-to-day human resource activities in the Shared Service Centers will be conducted by SSC HR Coordinators and HR Specialists. These positions will be responsible for working with assigned units, departments and centers and the SSC HR Manager to perform human resources business activities in an environment of excellent client service. The positions will use knowledge of HR...

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Remote Senior Hr Specialist: $73K To $125K+ Bonus & Benefits• Excellence Services, LLC

Remote. CA, USA

$72,800 to $124,800 + Benefits. DOE...

Up to 20% performance-based Bonus.

Remote work only

Job Type: Full Time (40 hours/week), Non-Exempt/Hourly. Weekend availability required


Excellence Services LLC is a professional private-owned company that provides luxury service for an HNW family exclusively. We help our client enjoy their life and encourage employee succe...

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Human Resources Specialist• Ventura Foods

Location: St. Joseph, MO

Exemption: Nonexempt...

Shift: First


Ventura Foods is a leading global manufacturer of branded and custom food products that proudly helps food providers in the U.S., Canada and more than 60 other countries earn a special place on consumers’ tables. We do this by continually crafting custom dressings, sauces, mayonnaises, and other food solutions that e...

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Human Resources Specialist - Talent Development And Hr Processes• Safran companies

Human Resources Specialist - Talent Development and HR Processes

Want to work with some of the most talented dedicated people on the planet? Do you value relationships, commitment, innovation, and integrity? Then Safran is the place for you. Join our team and build a rewarding career while helping to deliver the most trusted source of aviation and high-integrity solutions in the world. Employi...

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