Recruiting Coordinator Job Description Template

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Recruiting Coordinator Job Description Template

What is a Recruiting Coordinator?

Recruiting coordinators are responsible for scheduling interviews, coordinating with hiring managers, maintaining candidate databases, and ensuring a smooth recruitment process. They play a crucial role in facilitating communication between candidates and the company.

A bachelor's degree in human resources or a related field is often required. Strong organizational and communication skills are essential for this role.

Recruiting Coordinator Job Description Template

Job Brief

We are looking for a talented Recruiting coordinator to join our team and participate in the hiring process from beginning to end. You will be responsible for attracting candidates, evaluating resumes, scheduling and conducting interviews and managing the hiring paperwork.


  • Design and implement overall recruiting strategy
  • Consult with managers to discover staff requirements and specific job objectives
  • Write and post job descriptions on career websites, newspapers and universities boards
  • Source candidates by using databases and social media
  • Evaluate and screen resumes and cover letters
  • Use recruiting tools like tests and assignments to assess candidates’ skills
  • Conduct phone, Skype and/or in-person interviews
  • Provide a shortlist of qualified candidates to hiring managers
  • Help the hiring team with recruiting methods and interview questions
  • Contact new employees and prepare onboarding sessions
  • Prepare new hire paperwork ensuring legislation requirements are met
  • Maintain a complete record of interviews and new hires
  • Stay up-to-date with current recruiting methods
  • Attend job fairs and careers events


  • Proven work experience as a Recruiting coordinator or recruiter
  • Excellent communication skills
  • Ability to prioritize and complete projects within deadline
  • Solid knowledge of HR policies and best practices
  • Hands on experience with various selection processes like phone interviews and reference checks
  • Ability to conduct different types of interviews (e.g. structured, competency based and behavioral)
  • Familiarity with HR databases, applicant tracking systems and candidate management systems
  • Ability to use psychometric tests and other assessment tools
  • Familiarity with social media, especially LinkedIn
  • BSc degree in Human Resources Management, Organizational Psychology or relevant field

What does Recruiting Coordinator do?

A Recruiting Coordinator is responsible for handling various administrative tasks related to the recruitment process. On a day-to-day basis, their activities may include:

  1. Scheduling interviews: Coordinating and scheduling interviews between candidates and hiring managers/recruiters, ensuring that all parties are available and able to attend.
  2. Managing candidate communication: Interacting with candidates throughout the recruitment process, providing updates on their application status, coordinating feedback, and answering any queries.
  3. Applicant tracking system (ATS) management: Updating and maintaining the ATS, logging candidate information, and ensuring data accuracy for reporting purposes.
  4. Interview logistics: Arranging travel and accommodation for candidates, reserving meeting rooms, and organizing video or phone conferences.
  5. Pre-employment checks: Coordinating background checks, drug tests, and reference checks as required by company policies.
  6. Job postings: Assisting with drafting and posting job descriptions on various job boards and the company's career website.
  7. Recruitment administration: Handling offer letters, employment contracts, and other recruitment-related documentation.
  8. Supporting recruitment events: Assisting with organizing and promoting job fairs, career events, and other recruitment activities.
  9. Maintaining recruitment metrics: Compiling and updating recruitment metrics, such as time-to-fill, source of hire, and candidate pipeline reports.
  10. Collaborating with the recruiting team: Assisting recruiters and hiring managers with various tasks as needed, such as resume screening, sourcing candidates, and conducting phone screens.

It's worth noting that the specific tasks and responsibilities of a Recruiting Coordinator may vary depending on the company's size, industry, and recruitment processes.

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