HR & Admin Officer Job Description

Use this HR & Admin Officer job description template to advertise the open roles for free using You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
HR & Admin Officer

HR & Admin Officer responsibilities

  • Maintaining physical and digital personnel records like employment contracts and PTO requests
  • Updating internal databases with new hire information
  • Creating and distributing guidelines and FAQ documents about company policies

HR & Admin Officer Job Description Template

Job Brief

We are looking for an HR & Admin Officer to join our team and support the day-to-day activities of our Human Resources department.

HR & Admin Officer responsibilities include processing employee data, updating company policies and assisting in the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.

Ultimately, you will make sure all HR operations run smoothly.


  • Maintaining physical and digital personnel records like employment contracts and PTO requests
  • Update internal databases with new hire information
  • Create and distribute guidelines and FAQ documents about company policies
  • Gather payroll data like bank accounts and working days
  • Publish and remove job ads
  • Schedule job interviews and contact candidates as needed
  • Prepare reports and presentations on HR-related metrics like total number of hires by department
  • Develop training and onboarding material
  • Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)


  • Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
  • Familiarity with Human Resources Information Systems (HRIS)
  • Basic knowledge of labor legislation
  • Experience using spreadsheets
  • Organizational skills
  • Good verbal and written communication skills
  • BSc in Human Resources Management or relevant field

HR & Admin Officer Job Description Examples

HR Administrator (Remote) • Evans Denham Group

A brilliant company in Oklahoma City is looking for a new remote Human Resources Administrator for their diverse team. This role will be directly supporting the HR Director and team with various related tasks. If you have experience in Human Resources or wanting to learn more, apply now!

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HR Administrative Officer (AMS) • Credence Management Solutions, LLC


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HR Administrative Postion - • AppleOne

This HR Administrator Position Position Features:• PTO and benefits• Work life balance...• Great Pay to $67K

A food and beverage company is looking for a new HR admin who is very strong in ADP WORFORC. This is a must have for this position. In this role you will assist in benefits, HR records maintenance, and employment screening. Please look below at qualifications and job duties, if you t...

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HR Generalist/Office Administrator • ConnectOn Tampa Bay | Cloud, Cybersecurity, IT Solutions

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ConnectOn is a rapidly expanding, award-winning technology solutions provider in the booming managed services & Cybersecurity space. Our vision is to be the Tampa Bay Region s leader in delivering and supporting technology solutions for small & mid-sized businesses, and we are driven by our mission and core values to be a great place to work and a great company to work with. We hav...

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