Hiring Specialist Job Description Template

Use this Hiring Specialist job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
Hiring Specialist Job Description Template

Job Brief

We are looking for a Hiring Specialist to source, attract, evaluate and recruit qualified candidates for various positions and seniority levels.

Hiring Specialist responsibilities include developing short-term and long-term hiring plans, advertising our open positions and sourcing candidates both online and offline (for example during career days.) To be successful in this role, you should have full-cycle recruiting experience and excellent communication skills.

Ultimately, you will ensure we offer a positive candidate experience and meet our hiring needs.


  • Oversee all hiring stages from sourcing to onboarding
  • Advertise open roles on various channels including job boards, professional social networks and our careers page
  • Coordinate our internal hiring process
  • Screen resumes and application forms based on essential criteria
  • Interview candidates via phone, video and in-person
  • Track key recruiting metrics like time-to-hire and source of hire
  • Reach out to potential candidates and build relationships for future job opportunities (for example via LinkedIn or email)
  • Send job offer letters and negotiate terms
  • Process employment forms
  • Liaise with hiring managers to forecast staffing needs
  • Host or participate in job fairs
  • Promote our company as a great place to work


  • Work experience as a Hiring Specialist, Recruiter or similar role
  • Experience with Human Resources Management Software and Applicant Tracking Systems
  • Familiarity using social networks to post job ads and source candidates
  • Knowledge of labor legislation
  • Excellent communication skills
  • Good time management skills with the ability to juggle various open positions
  • BSc in Human Resources Management or relevant field

What does Hiring Specialist do?

A Hiring Specialist, also known as a Recruitment Specialist or Talent Acquisition Specialist, is responsible for managing the hiring process and attracting top talent for an organization. On a day-to-day basis, their tasks may include:

  1. Job analysis: Assessing the needs of the organization and creating accurate job descriptions and requirements for open positions.

  2. Sourcing candidates: Utilizing various methods such as job boards, social media, networking, and referrals to identify potential candidates who meet the job criteria.

  3. Screening resumes: Reviewing resumes and applications to shortlist candidates who possess the required qualifications and experience.

  4. Conducting interviews: Preparing interview questions, conducting initial screening interviews, and facilitating subsequent interviews with hiring managers or department heads.

  5. Candidate assessment: Administering skills assessments, tests, or other evaluation methods to gauge candidates' suitability for the role.

  6. Reference and background checks: Conducting reference checks with previous employers and verifying candidates' educational and employment backgrounds.

  7. Applicant tracking: Maintaining and updating applicant tracking systems or other recruitment software to track candidate progress and ensure organized documentation.

  8. Communication: Keeping candidates informed about their application status, scheduling interviews, and providing feedback as needed.

  9. Collaborating with hiring managers: Regularly consulting with hiring managers to understand their specific needs and align recruitment efforts accordingly.

  10. Salary negotiations and job offers: Collaborating with hiring managers to determine appropriate salary ranges, extending job offers to successful candidates, and negotiating terms of employment.

  11. Reporting and analytics: Generating reports and analyzing recruitment data to assess the effectiveness of strategies, identify areas for improvement, and make data-driven hiring decisions.

Overall, a Hiring Specialist plays a critical role in attracting, assessing, and securing talented individuals to contribute to an organization's success.