Hiring Specialist Job Description Template

Use this Hiring Specialist job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.

Hiring Specialist Job Description Template


Job Brief

We are looking for a Hiring Specialist to source, attract, evaluate and recruit qualified candidates for various positions and seniority levels.

Hiring Specialist responsibilities include developing short-term and long-term hiring plans, advertising our open positions and sourcing candidates both online and offline (for example during career days.) To be successful in this role, you should have full-cycle recruiting experience and excellent communication skills.

Ultimately, you will ensure we offer a positive candidate experience and meet our hiring needs.


  • Oversee all hiring stages from sourcing to onboarding
  • Advertise open roles on various channels including job boards, professional social networks and our careers page
  • Coordinate our internal hiring process
  • Screen resumes and application forms based on essential criteria
  • Interview candidates via phone, video and in-person
  • Track key recruiting metrics like time-to-hire and source of hire
  • Reach out to potential candidates and build relationships for future job opportunities (for example via LinkedIn or email)
  • Send job offer letters and negotiate terms
  • Process employment forms
  • Liaise with hiring managers to forecast staffing needs
  • Host or participate in job fairs
  • Promote our company as a great place to work


  • Work experience as a Hiring Specialist, Recruiter or similar role
  • Experience with Human Resources Management Software and Applicant Tracking Systems
  • Familiarity using social networks to post job ads and source candidates
  • Knowledge of labor legislation
  • Excellent communication skills
  • Good time management skills with the ability to juggle various open positions
  • BSc in Human Resources Management or relevant field

What does Hiring Specialist do?

A Hiring Specialist, also known as a Recruitment Specialist or Talent Acquisition Specialist, is responsible for managing the hiring process and attracting top talent for an organization. On a day-to-day basis, their tasks may include:

  1. Job analysis: Assessing the needs of the organization and creating accurate job descriptions and requirements for open positions.

  2. Sourcing candidates: Utilizing various methods such as job boards, social media, networking, and referrals to identify potential candidates who meet the job criteria.

  3. Screening resumes: Reviewing resumes and applications to shortlist candidates who possess the required qualifications and experience.

  4. Conducting interviews: Preparing interview questions, conducting initial screening interviews, and facilitating subsequent interviews with hiring managers or department heads.

  5. Candidate assessment: Administering skills assessments, tests, or other evaluation methods to gauge candidates' suitability for the role.

  6. Reference and background checks: Conducting reference checks with previous employers and verifying candidates' educational and employment backgrounds.

  7. Applicant tracking: Maintaining and updating applicant tracking systems or other recruitment software to track candidate progress and ensure organized documentation.

  8. Communication: Keeping candidates informed about their application status, scheduling interviews, and providing feedback as needed.

  9. Collaborating with hiring managers: Regularly consulting with hiring managers to understand their specific needs and align recruitment efforts accordingly.

  10. Salary negotiations and job offers: Collaborating with hiring managers to determine appropriate salary ranges, extending job offers to successful candidates, and negotiating terms of employment.

  11. Reporting and analytics: Generating reports and analyzing recruitment data to assess the effectiveness of strategies, identify areas for improvement, and make data-driven hiring decisions.

Overall, a Hiring Specialist plays a critical role in attracting, assessing, and securing talented individuals to contribute to an organization's success.

Hiring Specialist Job Description Examples

Recruitment Specialist• Corus Orthodontists

Come and join our home office team that provides exceptional support to our practices.

Specialist, Recruitment...

Our People & Culture team is excited to add a Recruitment Specialist to our growing team. Reporting to the Manager of Talent Acquisition, you will strategically and proactively source top-talent for North America- wide orthodontic practice-level positions (think hygienists, dental...

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Specialist - Medical Lab Account• Labcorp Diagnostics, Labcorp

This position requires workers to be vaccinated for COVID-19. Labcorp will consider reasonable accommodations if you are in need of an exemption due to a medical contraindication/disability or religious belief.

At LabCorp we have a passion in helping people live happy and healthy lives. Every day we provide vital information that helps our clients and patients understand their health. If you a...

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Recruitment Specialist• Johnson County Kansas

A career with Johnson County Government is more than just a job, it is a chance to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more. Johnson County's... ...

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Recruitment Specialist• Duet

Job Title Recruitment Specialist Hours Required 40 Job Description and Hours This position provides consultation, support and overall guidance on strategies across the Agency including in the areas of talent acquisition and management, retention, performance management, professional development and employee engagement. Additionally, this role will organize and advance the career of talented ind...

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