HR Analyst Job Description Template

Use this HR Analyst job description template to advertise the open roles for free using Longlist.io. You can use this template as a starting point, modify the requirements according the needs of your organization or the client you are hiring for.
HR Analyst Job Description Template

Job Brief

We are looking for an HR Analyst to gather and process qualitative and quantitative data around jobs, compensation and employment trends.

HR Analyst responsibilities include measuring retention and turnover rates, helping create hiring plans and compensation and benefits packages. If you have a knack for identifying trends, drawing useful conclusions and recommending solutions, we’d like to meet you.

Ultimately, you will help ensure maximum efficiency for our HR functions, from hiring and payroll to employee training and development.

Responsibilities

  • Gather benchmark data about jobs, compensation and benefits
  • Map out salary ranges for our open positions
  • Calculate retention, turnover and internal mobility rates
  • Report on key recruiting metrics like time to fill and hiring costs
  • Assist hiring managers in designing hiring and training plans
  • Forecast costs by department and help create budgets
  • Analyze employees’ answers to internal surveys (like job satisfaction surveys)
  • Assess results from our employee performance reviews
  • Identify top reasons why candidates and employees choose to work with our company and recommend areas of improvement for our HR procedures

Requirements

  • Work experience as an HR Analyst or similar role
  • Experience using Human Resources Management Systems
  • Excellent analytical skills
  • Ability to create detailed spreadsheets, charts and presentations
  • Good research abilities
  • Familiarity with HR operations including hiring, payroll and employee benefits
  • BSc in Human Resources, Business Administration or relevant field

What does HR Analyst do?

On a day-to-day basis, an HR Analyst may be responsible for various tasks, including:

  1. Data collection and analysis: Gathering data on various HR-related topics such as employee demographics, turnover rates, compensation and benefits, recruitment and hiring metrics, performance evaluation data, etc. They may use software systems or data analytics tools to analyze and interpret the data.

  2. Report generation: Creating reports and presentations based on the analyzed data to show trends, patterns, and insights to HR management or other stakeholders. These reports can be used to make informed decisions about HR policies, strategies, and practices.

  3. HR metrics and KPI monitoring: Tracking and monitoring key performance indicators (KPIs) and metrics related to HR activities, such as time to fill job vacancies, employee satisfaction, training effectiveness, diversity and inclusion metrics, and compliance with legal and regulatory requirements.

  4. HR systems administration: Maintaining and updating HRIS (Human Resources Information Systems) or other HR databases as well as conducting audits to ensure data accuracy and completeness.

  5. Process improvement: Identifying areas for improvement in HR processes and procedures and working on projects to streamline and enhance efficiency. This could involve analyzing workflows, identifying bottlenecks, and implementing solutions.

  6. Compliance and policy analysis: Staying informed about relevant employment laws, regulations, and industry best practices to ensure HR policies and practices are in compliance. Conducting audits to ensure compliance with internal policies and identifying areas of non-compliance to be addressed.

  7. Support to HR functions: Assisting in various HR functions such as recruitment and selection, performance management, compensation and benefits, training and development, and employee relations. This may involve providing data, conducting research, and participating in projects or initiatives.

  8. Ad hoc analysis: Responding to ad hoc requests for data analysis or reports from HR management or other stakeholders. This could include investigating specific HR issues or investigating trends on an as-needed basis.

Overall, the HR Analyst role involves collecting and analyzing HR-related data, generating reports, monitoring HR metrics, improving HR processes, ensuring compliance, and supporting various HR functions.