HR Onboarding Manager Job Description Template

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HR Onboarding Manager Job Description Template

Job Brief

We are looking for an HR Onboarding Manager to oversee the procedures our company follows before and after hiring new employees.

HR Onboarding Manager responsibilities include scheduling new hires’ training, creating company policies and processing employment documents. To be successful in this role, you should be able to help new employees adjust to their work environment while making sure our hiring procedures comply with labor laws.

Ultimately, you will ensure our hires get a warm welcome and experience smooth onboarding to their new roles.

Responsibilities

  • Organize orientation programs (first day, first week, first month and first quarter)
  • Act as a consultant to new employees
  • Create and update our employee handbook
  • Monitor new hire turnover and retention rates
  • Schedule and oversee training sessions
  • Introduce new hires to current employees
  • Add new employees’ information to company’s payroll system
  • Communicate with new hires before their start date to provide necessary information (e.g. work schedules and contract details)
  • Process employment paperwork
  • Coordinate relocation procedures for expats
  • Liaise with internal teams to create corporate accounts for new employees
  • Gather candidate experience feedback from new hires
  • Assist existing employees when they move to a new department or position

Requirements

  • Proven work experience as an HR Onboarding Manager or in relevant HR role
  • Experience with HRIS and ATS
  • Good knowledge of labor legislation
  • Familiarity with employment paperwork, including terms of agreement, fixed-term contracts and confidentiality act
  • Understanding of payroll procedures
  • Excellent verbal and written communication skills
  • Confidentiality and work ethics
  • BSc in Human Resources Management or similar field

What does HR Onboarding Manager do?

A HR Onboarding Manager is responsible for ensuring a smooth transition and integration of new employees into an organization. On a day to day basis, their tasks may include:

  1. Coordination: Managing the entire onboarding process, including scheduling interviews, collecting necessary paperwork, and coordinating with multiple departments to ensure a seamless onboarding experience for new hires.

  2. Orientation: Conducting orientation sessions to introduce new employees to company policies, procedures, culture, and values. This may involve presenting information, organizing presentations or videos, and answering any questions or concerns.

  3. Paperwork: Collecting and reviewing employment-related documents from new hires, such as tax forms, confidentiality agreements, benefit enrollment forms, and employment contracts. Ensuring all required paperwork is completed accurately and in a timely manner.

  4. Training and Development: Collaborating with the training department to create and deliver onboarding training programs for new employees, covering topics such as job-specific skills, compliance, and company policies. Monitoring and evaluating the effectiveness of training programs.

  5. Benefits and Compensation: Assisting new hires with benefit enrollment, explaining available options and answering any questions. Collaborating with the HR team to ensure accurate and timely processing of new employee compensation, benefits, and payroll-related information.

  6. Relationship Building: Building relationships with new employees to help them feel supported and welcomed during their initial days, weeks, and months in the organization. Offering guidance and addressing any concerns they may have.

  7. Feedback and Improvement: Collecting feedback from new employees about their onboarding experience and using this feedback to make improvements to the process. Identifying opportunities to enhance onboarding programs, resources, and communication materials.

  8. Compliance: Ensuring that all HR policies, practices, and procedures related to onboarding are compliant with local, state, and federal regulations. Staying up-to-date on changes in employment laws and adapting onboarding practices accordingly.

  9. Documentation: Maintaining accurate records of new employee onboarding, including paperwork, training materials, and communication records. Creating and updating employee files and databases.

  10. Collaboration: Collaborating with various departments, such as IT, facilities, and security, to ensure new hires have access to necessary equipment, systems, and resources to perform their job duties effectively.

Overall, the HR Onboarding Manager plays a critical role in creating a positive and impactful onboarding experience for new employees, supporting their successful integration into the organization.

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