HR Onboarding Specialist Job Description Template

What is a HR Onboarding Specialist?

are responsible for facilitating new employee orientation, ensuring all necessary paperwork is completed, coordinating with various departments for smooth onboarding, and providing initial training sessions. Strong organizational skills and attention to detail are essential for this role.A bachelor's degree in human resources or a related field is typically required. Experience with HR software and excellent communication skills are also important.

HR Onboarding Specialist Job Description Template

Job Brief

We are looking for an experienced HR Onboarding Specialist to join our Human Resources team and help new employees adjust well to our work environment.

HR Onboarding Specialist responsibilities include communicating company and position details to new hires before their start date, gathering necessary paperwork and scheduling first days. If you have an HR background, basic knowledge of labor legislation and a flair for interacting with people, we’d like to meet you.

Ultimately, you will organize and facilitate our company’s onboarding procedures for new hires.

Responsibilities

Create clear policies and employee handbooks that explain company operations
Craft and send emails with information about the company and position, including work schedules, dress code and parking options
Prepare onboarding kits (e.g. stationary, T-shirts and mugs)
Welcome new employees’ upon their arrival and give them an office tour
Introduce team members
Gather and process paperwork, like contracts and non-disclosure agreements
Coordinate company presentations and product demos
Inform employees on their first tasks (e.g. which programs to download and how to activate their accounts)
Ensure new hires have technical assistance to properly set up their hardware and software
Distribute manuals, passwords and guidelines, as needed
Address new hires’ queries regarding their contracts and payroll