01
New job outreach
Shortlist candidates and let the reach-out and follow-ups run while you take the brief.
Good company. Great recruiting teams.
Automation tied to your job stages
Emails and stage moves follow the job pipeline, from Shortlisted to Reached out and Replied. Our team sets up the templates with you, so there is no flowchart to build.
TAKE IT FOR A SPIN
What happens when you move a candidate.
Choose a step to see what Longlist takes care of.
Shortlist and the email goes
Moving someone to Shortlisted sends the job’s reach-out email from your own mailbox.
No reply, then a follow-up
Up to three follow-ups send in the same thread if there’s no reply, checked against their stage first.
They reply, it stops
A reply stops the follow-ups and moves the candidate to Replied. Bounces are marked invalid.
THE DETAILS MAKE THE DIFFERENCE
What Longlist automates
Built into the CRM + ATS on every plan.
Job-stage emails
Each job carries its own reach-out, follow-up and not-interested emails, sent when a candidate moves stage.
Follow-ups that stop on reply
Follow-ups send at the chosen intervals when there is no reply and stop when someone answers.
Automatic stage moves
Candidates move to Reached out, Replied or Invalid email on their own, so the pipeline stays current.
Sequences on a stage
Move someone to a reach-out stage and a sequence starts. People tagged Do Not Disturb are skipped.
Sending windows
Weekdays only, working hours in the candidate’s time zone, or mornings and evenings.
Task reminders
Get an email when a task is due, plus a daily summary of the follow-ups going out today.
Stage-change notifications
Get an email notification when candidates move stage, without refreshing the pipeline.
GDPR consent expiry
Consent expires on schedule, with an “expiring soon” flag 30 days ahead.
Duplicate checks
New records are checked against existing ones by email and LinkedIn URL.
Calls, LinkedIn requests and texts become tasks
Only emails send automatically. Call, LinkedIn and SMS steps land on your task list with a due date. On Plus, calls and texts happen from the candidate record and log automatically.
LESS FRICTION. MORE MOMENTUM.
Automation across the agency desk
The same tools work for candidates, clients and your existing database.
02
Business development
Add hiring managers to a business development campaign and follow up on schedule.
03
Applications parsed on arrival
CVs from your careers page are parsed on arrival and land on the job.
04
Database hygiene
Bounced emails are flagged, duplicates are caught, and expired consent is marked for you.
Set it up with a real job and campaign
Work with our team on stage triggers, email templates, delays and sending windows. Bring a real job and client campaign so the setup reflects how your agency follows up.
What recruiting automation costs
Compare per-user monthly rates and the selected billing term. Longlist is priced in USD; vendor currencies, usage and subscription terms are stated separately.
| Software | Starting price | What to know |
|---|---|---|
| Longlist (Growth) | $47 annual / $59 monthly | USD per user/month; annual rate billed for the year. Job-stage emails, sequences that stop on reply, reminders and consent expiry on every plan. Calling and SMS on Plus ($65 annual / $79 monthly). See pricing. |
| Recruiterflow Platform | $149 | USD per user/month, the same on monthly and annual billing. Official source. |
| Recruit CRM Pro | $95 annual / $109 monthly | Pro includes one email sequence; multichannel sequences start on Business ($135 annual / $159 monthly). Official source. |
| Tracker Core | $99 | Placement automation from Core; Launch is $79. Advanced automation and multichannel sequences on quote-based Professional. Official source. |
| Bullhorn Pro | Quote-based | Automation on Pro, or as a separate add-on to Starter and Core. Official source. |
Pricing references checked October 16, 2026. Currencies, billing terms and plan scope are shown separately; confirm the current terms with each provider.
Which plan includes automation?
Job-stage emails, sequences, reminders and consent expiry are included on every plan. Plus adds calling and SMS. Compare plans.
Can I build my own automation rules?
You write and edit the emails, delays and sending windows. Triggers and task steps come from templates our team sets up with you, rather than a self-serve rule builder.
Does automation send texts or LinkedIn messages?
Only emails send automatically. Call, LinkedIn and SMS steps create tasks for the recruiter.
Do automated emails come from my own address?
Yes. They send from your connected Gmail or Outlook mailbox, and follow-ups stay in the same thread.
Does Longlist integrate with Zapier?
Not today. See the integrations Longlist supports.
From the blog
Automate the follow-up, keep the judgement
Recruitment Email Sequence Templates for Candidates and Clients
Copy-ready email sequences for agency recruiters: candidate outreach, client BD, database and client reactivation, post-placement check-ins and referral asks, with timing, stop rules and the deliverability basics Gmail and Outlook now enforce.
Recruitment Agency Tech Stack: What You Need, Layer by Layer
The recruitment agency tech stack broken into its layers, from the CRM + ATS at the core to sourcing, contact data, calling, job distribution and back office, with sample stacks for a solo desk, a 10-desk team and a contract agency.
Recruitment Agency KPIs: A Practical Weekly Scorecard
The recruitment KPIs worth tracking each week, how to define them so the numbers mean something, and how to run a 30-minute scorecard meeting that changes what happens next.
YOUR NEXT CHAPTER STARTS HERE
Less admin.
More “you got the job.”
Let’s walk through a better working day for your agency.
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