Recruitment Agency KPIs: A Practical Weekly Scorecard
The recruitment KPIs worth tracking each week, how to define them so the numbers mean something, and how to run a 30-minute scorecard meeting that changes what happens next.
24 FREE TOOLS FOR RECRUITERS
Run the numbers. Impress clients.Get noticed.
Calculators for running your desk, client reports in your own brand, and LinkedIn posts that grow your name. Free, no sign-up, and nothing you enter leaves your browser.
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- Get the numbers rightCalculatorsTargets, commission, fees, margins and forecasts. Change any assumption and see the working.11 tools
- Show clients your valueClient reportsOne-page reports in your own brand, from the pitch to the annual review. Print them or save as PDF.8 tools
- Grow your personal brandLinkedIn postsGet noticed by candidates and clients. Each post comes with an image in your own brand and a caption to edit.5 tools
Most used
Where most recruiters start.
- Recruiter KPI calculatorTurn a billing target into the calls, CVs and interviews it takes each week.Calculators
- Placement fee calculatorWork out a permanent placement fee, the invoice total and the rebate if a hire leaves.Calculators
- Market map builderShow a client the talent pool for their role: how many people, where they are and what they cost.Client reports
- Recruiter year in reviewPost your year in recruitment: the people you placed and the work behind it, ready for LinkedIn.LinkedIn posts
Calculators
Targets, commission, fees, margins and forecasts. Change any assumption and see the working.
- Recruiter KPI calculatorTurn a billing target into the calls, CVs and interviews it takes each week.Plan your desk
- Recruiter commission calculatorModel a commission scheme and see what each desk really makes the business.Plan your desk
- New recruiter ROI calculatorSee when a new recruiter pays for themselves, and how much is at risk until they do.Plan your desk
- Recruitment pipeline forecastWeight every job by its stage to forecast this quarter’s billings against target.Plan your desk
- Placement fee calculatorWork out a permanent placement fee, the invoice total and the rebate if a hire leaves.Price your work
- Contingent vs retained calculatorCompare expected fees per job and per hour from contingent and retained work.Price your work
- Contractor margin calculatorFind the margin on a contractor, or the charge rate you need, after employer costs.Price your work
- Contract cash flow calculatorWork out the cash tied up between paying contractors and being paid, and what invoice finance costs.Run your contract desk
- Contractor book forecastForecast weekly gross profit from your contractors, with ends, extensions and new starts.Run your contract desk
- Recruitment database health checkUpload a CSV export and find duplicates, missing contact details and stale records.Your data and systems
- CRM business case builderBuild a one-page case for a recruitment CRM: hours saved, extra billings and payback.Your data and systems
Client reports
One-page reports in your own brand, from the pitch to the annual review. Print them or save as PDF.
- Cost of vacancy calculatorShow a client what an empty seat costs each week, and when an agency pays for itself.Win the search
- Market map builderShow a client the talent pool for their role: how many people, where they are and what they cost.Win the search
- Shortlist summaryCompare shortlisted candidates side by side against the brief, ready for the interview panel.Run the search
- Offer recommendationRecommend the offer most likely to be accepted, with the reasons, for the hiring manager to take to finance.Run the search
- Hiring progress updateSend a client a one-page update on every role: stage, days open and what’s needed from them.Run the search
- Candidate experience reportShare what candidates said about a client’s hiring process, and what would win more offers.Review the relationship
- Client hiring reportShow a client what you delivered: hires, time to fill, retention and the value of hiring faster.Review the relationship
- Partnership proposalReview a year of results with a client and propose terms for the next one.Review the relationship
LinkedIn posts
Get noticed by candidates and clients. Each post comes with an image in your own brand and a caption to edit.
- Placement announcement postAnnounce a placement on LinkedIn so candidates and clients see the roles you fill.Show your track record
- Team wins postCelebrate your team’s quarter on LinkedIn and show the agency behind the results.Show your track record
- Work anniversary postMark your years in recruitment with the track record that makes people trust you.Show your track record
- Recruiter year in reviewPost your year in recruitment: the people you placed and the work behind it, ready for LinkedIn.Show your track record
- Hiring postPromote a live role on LinkedIn and get candidates messaging you about it.Attract candidates
No tools match that search. Try “fee”, “report” or “LinkedIn”, or .
Built for the people who run the desk.
Every calculator shows its working, so you can check the maths and change any assumption. Reports and cards use your own name, logo and colours, so what you send looks like it came from you.
From the blog
Practical advice for your next step
How to Start a Recruitment Agency: The Complete Guide for the US and UK
A practical guide to starting a recruitment agency in the US or UK: choosing a niche and business model, legal setup and compliance, fees and terms of business, funding a contract book, winning the first clients, the tech stack and your first hire.
YOUR NEXT CHAPTER STARTS HERE
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